NAB Happenings

National Business Meeting 2008 Minutes

2010-02-08T21:58:00.002-05:00

The 2008 National Collegiate 4-H business meeting was called to order at 5:28 PM (MST) on February 24, 2008 by Amber Mathisen (Western Region Second Year National Action Board Member, University of Wyoming, and proxy for April Mendenhall, Conference Coordinator and National Action Board Chair, Colorado State University). The meeting was held in Banquet Room D at the Renaissance Hotel in Denver, Colorado.

The meeting began with United States and 4-H pledges.

Amy Schwertner (National Action Board Secretary, Texas Tech University) began the meeting by calling roll. Clubs present and their voting delegates are as follows:

College Voting Delegate 1 Voting Delegate 2
Alabama Collegiate 4-H Cody Johnson
Colorado State University Beth Sanfilippo Victoria Scott
Dickinson State University Amy Redman
Florida Southern University Kevin Kersey
Indiana University Jessica Falkenthal
Iowa State University Michael Cooley Jon Kempf
Kansas State University Kylee Grant Becky Greene
Louisiana State University Anna Normand Katherine Coco
University of Missouri- Columbia Jordan Scotten Charlotte Jackson
North Carolina State University Jessica Smith Alaina Parsons
Oklahoma State University Gayle Buellesfeld Melanie Skaggs
Oregon State University Jessica Garinger Grace Mountainspring
Purdue University Keith Carrell Julia Wickert
Rutgers University Alyssa Ross Jacob Quick
State of Georgia Collegiate 4-H Allen Nasworthy Ebony Cullars
Texas Tech University Dan Patterson Sara Schwertner
The Ohio State University Christy Clary Kristen Corry
Troy University Casey East
University of Illinois Joshua Sander Katie Fredricks
University of Louisiana- Lafayette Seth Richard Victoria Leblanc
University of Maryland Ben Brown Charlotte Sanford-Crane
University of Minnesota- Duluth, Member at Large Stephanie Kroseman
University of Minnesota- Twin Cities Beth Neal Megan Johnson
University of Nebraska - Lincoln Heather Borck Stephanie Scharf
University of Nevada - Reno Jessica Poole Tikayla Eaton
University of Tennessee - Knoxville Courtney Holder Ryan Hensly
University of Wyoming Amber Mathisen
University Alaska Keagan Williams
Wilmington College Abby Watson Ashley Willis

Schwertner then read the minutes from the 2007 National Business Meeting. Kylee Grant (Kansas State University) moved to approve the minutes. Jessica Falkenthal (Indiana State University) seconded the motion. Motion passed unanimously.

Jasmine Honore (National Action Board Business Manager, Louisiana State University) Business Managers presented the 2008 National Action Board budget. The beginning balance is $3,069.19, and the ending balance is $2,031.80. Allen Nasworthy (State of Georgia Collegiate 4-H) moved to accept the previous year’s budget. Charlotte Jackson (University of Missouri- Columbia) seconded the motion. Motion carried unanimously. Christy Clary (The Ohio State University) moved to accept the proposed 2008 budget. Kylee Grant (Kansas State University) seconded the motion. Discussion followed. Then a vote was taken. The 2008 National Collegiate 4-H budget was unanimously approved.

Committee reports followed. Jessica Falkenthal (Web Team Liaison, Indiana State University) gave the web team report. Over the past year the website has obtained 800 new links. Eight new collegiate 4-H websites have been started due to the national website and website promotion. A new section was added to the national website this past year titled “Club Development.”

Christy Clary (Advocacy Team Liaison, The Ohio State University) gave a brief update on the advocacy team. Throughout the past year they created, updated, and distributed National 4-H Week promotional materials and three national news letters.

Under old business, National Action Board members updated the national body on the strategic plan. April Mendenhall (Conference Coordinator and National Action Board Chair, Colorado State University) gave an update on the organizational affairs section of the strategic plan. Amy Schwertner (National Action Board Secretary, Texas Tech University) gave an update on the service area. Christy Clary (Advocacy Team Liaison, The Ohio State University) gave the communication and member education section update. Antoine Jefferson (Southern Region Second Year National Action Board Representative) gave the diversity section update, and Jessica Falkenthal (Web Team Liaison, Indiana State University) gave the update on the partnership portion of the strategic plan.

Under new business, Sarah Edens (Southern Region President, Oklahoma State University) spoke about the conference call that the National Action Board had with Cathann Kress (National 4-H Headquarters) in December. During the conference call the National Action Board presented Kress with five benefits that the National Collegiate 4-H Organization has toward the National 4-H Program.

Jessica Falkenthal (Web Team Liaison, Indiana State University) then explained what the NAE4-HA organization is. Christy Clary (Advocacy Team Liaison, The Ohio State University) explained the partnership that the National Collegiate 4-H Organization currently has with the NAE4-HA organization, as well as further partnership opportunities that the National Action Board has been reviewing. Clary presented the benefits of combining the National Collegiate 4-H Conference with the National Association of Extension 4-H Agents (NAE4-HA) National Conference. Discussion and questions followed. Sara Schwertner (Texas Tech University) then moved that the National Collegiate 4-H Organization pursue combining the two organizations national conferences to pursue Collegiate 4-H’s relationship with NAE4-HA. Victoria Scott (Colorado State University) seconded the motion. Discussion followed. Questions were asked by delegates about the partnership and National Action Board members answered. Kristen Corry (The Ohio State University) called for a point of question. All delegates voted unanimously to pursue the question. Motion carried with a vote of 41 in favor, 7 against, and 2 abstentions.
Jessica Falkenthal (Web Team Liaison, Indiana State University) then presented an amendment to the constitution. She first explained how the current constitution elected the National Action Board Chair. She then presented the amendment to allow incoming National Action Board members vote on the National Action Board from the four regional presidents and 4 second year regional representatives. Christy Clary (The Ohio State University) moved to accept the proposed amendment. Michael Cooley (Iowa State University) seconded the motion. Motion carried with 47 in favor of, 3 apposed, and 0 abstentions.

Antoine Jefferson (Southern Region Second Year National Action Board Representative, Louisiana State University) then presented a diversity addition to the Club of the Year application. Christy Clary (The Ohio State University) moved to accept the proposed addition. Allen Nasworthy (State of Georgia Collegiate 4-H) seconded the motion. A brief discussion followed. Jessica Falkenthal moved that a friendly amendment be made to the addition; she requested that the definition of diversity be changed to reflect the USDA’s diversity guidelines. Change was accepted by the author. Allen Nasworhty (State of Georgia Collegiate 4-H) then called for a point of question. Motion to add a diversity portion to the Club of the Year application passed unanimously.

Jessica Falkenthal (Web Team Liaison, Indiana State University) then presented one of the National Service Projects of Emphasis. She presented information of Access 4-H. Allen Nasworthy (State of Georgia Collegiate 4-H) moved to accept Access 4-H as a National Service Project of Emphasis. Kylee Grant (Kansas State University) seconded the motion. Discussion followed. The motion carried with 38 in favor of, 5 against, and 7 abstentions.

Christy Clary (Advocacy Team Liaison, The Ohio State University) then presented the Operation Military Kids National Service Project of Emphasis. Victoria Scott (Colorado State University) moved to accept OMK as a National Service Project of Emphasis. Jon Kemp (Iowa State University) seconded the motion. Motion carried with 39 in favor of, 6 against, and 5 abstentions.

Antoine Jefferson then yielded his time to discuss to next National Service Project of Emphasis to Eddie Mentzer (National 4-H Headquarters Liaison.) Mentzer explained that the last National Service Project of Emphasis dealt with the Digital TV change that will occur in February 2009. He also explained how this change could act as a service project for collegiate 4-H members. Kristen Corry (The Ohio State University) moved to accept the Digital TV transition as one of the organizations national service projects. Allen Nasworthy (State of Georgia Collegiate 4-H) seconded to motion. Motion carried with 26 in favor of, 16 against, and 8 abstentions.

Kristen Corry (The Ohio State University) then moved to accept the education goals put forth by Christy Clary (Advocacy Team Liaison, The Ohio State University.) Cody Johnson (Alabama Collegiate 4-H) seconded the motion. Discussion followed, and Clary reviewed the education goals. The motion then carried with 47 in favor of and 3 abstentions.

There was then discussion about the vote of the Digital TV National Service Project of Emphasis. It was not a 2/3 majority vote, and therefore, question was called as to weather or not it was acceptable. Christy Clary (The Ohio State University) moved to strike Mentzer’s comments from the agenda. Allen Nasworthy (State of Georgia Collegiate 4-H) seconded the motion. Motion passed unanimously.

Amber Mathisen (acting National Action Board chair) then called for a short recess. During recess the National Action Board reviewed the agenda and found that a 2/3 majority vote was not needed on a national service project, but only on amendments to the constitution. When the meeting reconvened this was announced. Therefore, the Digital TV was accepted as a National Service Project of Emphasis.

Christy Clary (The Ohio State University) moved to adjourn the meeting. Barrett Smith (Kansas State University) seconded the motion. Mathisen adjourned the national business meeting at 7:15 PM (MST.)

National Business Meeting 2009 Minutes

2010-02-08T21:57:00.001-05:00

National Business Meeting 2009 Minutes

1) The 2009 National Collegiate 4-H business meeting was called to order at 5:23 PM (CT) on February 21, 2009 by Casey East (Southern Region President and NAB Chair).
2) The meeting began with the Pledge of Allegiance and 4-H pledge.
a) United States Pledge led by Charlotte Jackson
b) 4-H Pledge led by Autumn Sheridan
3) Roll call by Ashley Buford
4) Reading of the past year’s minutes by Lisa D. Richardson
a) Casey Broils (?)- Move to accept the minutes to accept the minutes
i) Kylee Grant (Kansas State University) seconded
ii) Motion passed unanimously
5) Business Manager’s Report – Ashley Buford
a) Beginning $2,670.40
b) Ending $3, 691.81
c) 2009 Dues - $1070.00
d) Budget added to the website so that all of those interested can view them.
i) Discussed in detail
e) Allen Nasworthy UGA - moved to accept as read
i) Keith Carrell – Purdue seconded
ii) Report unable to be placed on the screen at current moment
iii) Autumn Sheridan(CSU) moved to table the report to the end of meeting
(1) Kelly Jo (Mizzou) seconded
(2) Motion passed unanimously
6) Old Business
a) Committee Reports
i) Partnerships – Jessica Falkenthal (North Central Region 1st Year)
(1) NAE-4HA
(2) Discussed committee in detail
(a) Our relationship with National 4-H Headquarters (Charter Status, Further Establishments, Strategic Plan)
ii) Organizational Affairs – April Mendenhall (Western Region 2nd Year Representative)
(1) NAB Handbook
(2) Section of Strategic Plan has been completed
iii) Diversity – Lisa Richardson
iv) Communication and Membership Education – Crystal Schauer (Ag Consort)
(1) Updated the website
(2) Workshops for National Conference for NAB to be involved and to take some stress off of the Planning Committees
(a) Things you can take back to your own clubs
(3) 4-H related services project
(4) Follows National 4-H Headquarter Mandates
v) Service – Casey East (Southern Region President, NAB Chair)
(1) Discussion of the National Service projects as mandated by last year’s meeting
(2) Many of our clubs have begun to do this on a school and state level
vi) Advocacy – Melanie Skaggs (2nd yeah interim president Southern)
(1) Promotion during National 4-H Week
(2) Club of the Month feature created on the website; two clubs chosen per month
(a) Recognizes clubs for being active
(b) Lets other clubs know what you are up to
(i) Will lead to further communication between groups and sprouting of new ideas.
vii) Web Team – Jessica Falkenthal (North Central Region 1st Year)
(1) Website being update
(2) More than 1500 new users every month, more than national collegiate 4-H membership
viii) Ag Consortium – Crystal Schauer
(1) Attended the two board meetings sponsored by AG Consort
(a) Davenport, IA by John Deere - August
(b) Twin Cities by CHS - January
(2) Board meeting spoke about the website
(a) Made up of all of the Collegiate Agricultural Organizations that are on a campus
(b) Done to give students first access to internships and jobs
(c) Workshops that the Consort has founded available on the website
(i) Written for you with activities and times
b) Current National Service Projects – Melanie Skaggs, Southern Region 2nd Year
i) OMK
(1) Hero Packs
(2) Ben Brown moves to continue to support OMK as a National 4-H Project
(a) David Moss Seconded
(b) Heather Williams moved to have discussion about OMK
(c) Allen Nasworthy seconded
(d) Friendly Amendment made by Heather Williams to change the name.
(i) Ben Brown Accepts the Friendly amendment to his motion to change the name to Speak Out For Military Kids and continue as a national service project
1. Allen Nasworthy seconded
2. Motion passed unanimously
ii) Access 4-H
(1) Workshops 2 & 3 created topics and videos for this website to encourage more kids and students to be involved
(2) Helps with training, travel grants and fundraising.
(3) Charlotte Sanford-Crane made a motion to accept Access 4-H as a NSP
(a) Keith Carrell seconded
(b) Motion passed unanimously
iii) Digital TV Transition
(1) Helping people in your community set up your digital TV converters
(2) New date is in June
(a) Some states have already transitioned
(3) Kelli Jo moved to discontinue Digital TV as a national 4
(a) Kalli Estes seconded
(b) Motion passed with __in favor of and 2 abstentions
(c) Some states have already transitioned.
7) New Business
a) Integrating the National 4-H Mission Mandates into the National Collegiate 4-H Strategic Plan – Jessica Falkenthal (North Central Region 1st Year)
i) NAB will talk about in meetings as it cannot expand at this time
(1) Looking at ways of incorporating mission mandates into our strategic plan
(a) Will talk to Ryan Schmiesing
b) Constitutional Amendments
c) By-Law Amendments
d) New National Service Projects
e) Business Managers Report – Continued from above
i) Allen Nasworthy moved to go back to the presentation of the Budget
ii) Kalli Estes moves to take the Business Manager’s word for the budget
(1) Kalli Estes strikes the previous motion
iii) Budget was placed on the projector for everyone to see
(1) Allen Nasworthy – asked a question for the NAB Leadership Grant
(a) Explained by Jessica Falkenthal
iv) Keith Carrell moves to accept report as presented
(1) Josh Sander seconded
(2) Motion passed unanimously
8) Announcements
9) Adjournment
a) Allen Nasworthy Moved to adjourn the meeting
i) Kylee Grant seconded
ii) Motion passed unanimously

11/25/09 Meeting Minutes

2009-11-29T22:03:00.000-05:00

NAB Meeting Minutes 11/25/09
• Call to order-@ 4: 05 pm by Casey East
• Roll Call-Heather Williams
o Present: Melanie, Heather, Casey, Mike, Amanda, Ben
o Absent: Kelli, Autumn, Charlotte, Hannah, Jessica F., Brandon, Crystal (excused), Aaron, Jessica P. (excused)
• Changes to/Approval of minutes from October meeting
o No changes
o Approval motion made by: Melanie seconded by: No second, so approval was postponed until next meeting when everybody can look over minutes
• Business Manager’s Report (stands as is since Kelli Jo wasn’t present)
o Current balance: $4,812.00
o Any additions or deductions?
• Regional Reports
o Northeast: by Amanda-working on national conference; having regional conference in Delaware in January
o Northcentral: by –Had regional meeting, elected new regional officers, next year’s will be hosted by Iowa State. South Dakota State was club of year for region
o Western: no representation or report
o Southern: by Melanie-Had regional meeting, bagged 27,000 pounds of sweet potatoes for food bank, have new system for proposals for hosting/attending meetings
• Old Business
o 2010 National Collegiate 4-H Conference
 Briefing on current planning stage: by Amanda—we have to get out all the forms to the clubs w/ due dates, sent out call for proposals for workshops and have received some and are accepting a few late ones (some from clubs, youth, volunteers, extension employees, etc.) Already sent out registration forms, trying to get it into typeable form. Casey asked if possible to extend first deadline so people who are done with club meetings have opportunity to register. So, Amanda asks that she at least have specific numbers then to finalize plans.
• Thursday night of conference, will have 17-18 year olds of Maryland 4-H to interact w/ Collegiate members during service project and dinner to learn about Collegiate 4-H and college, in general
• Casey asked for Registration table to have 2 spots set up for NAB Business Manager and Secretary to take up club dues and registration
 Website-Ben will e-mail Jessica about getting stuff up online
 Regional Presidents-informing all clubs
• New Business
o Communications with Headquarters
 Partnership w/ NAE4HA by Amanda: been working with Susan and Karen, but having difficult time getting all pieces together.
 Strategic Plan update by Mike: committee chairs were suppose to revise their sections
 NAE4HA proposal-sent to NAB
 National Community Service Project-Melanie
• Committee Reports
o Partnerships: By Autumn Sheridan: Mike is putting it together and committees are preparing sections; organizations no longer need to exist, secretary’s minutes and club listing should be separated (if not for Oct. NAE4HA, then for conference). Include URL instead of list of clubs
o Ag Consortium: by Crystal Schauer/Brandon Wilson-no recent meetings
o Advocacy: by Mike Razim
 Sent e-mail w/ information needed from everybody. Prefer it by Dec. 5
 Next edition will be service-focused—send descriptions and pics of service projects. Any club is welcome.
 Put something about nationals in new edition!
o Webteam:
 Membership update
 Mike’s idea: combine Advocacy and Webteam into Communications director. Each region nominate people, they’re interviewed and selected @ conference, and a team would be developed
• Amendment needs to be made to constitution for this to happen, Casey will check to see how to go about doing this
• Adjournment: @4:34pm by Casey East

August Meeting Minutes

2009-11-29T22:01:00.001-05:00

Collegiate 4-H National Action Board
Meeting Agenda – Conference Call
July 12, 2009

I. Call to order – Casey East 10:05 EST
II. Roll Call – Interim Secretary: Melanie Skaggs
Present: Casey East, Kelli Jo Woodson, Ben Brown, Charolotte Jackson, Mike Razim, Amanda Clougherty, Autum Sheridan, Jessica Falkenthal, Aaron Birge
Excused: Crystal Schauer. Heather Williams
III. Changes to and Approval of minutes for April, May, June, and National Conference
April: Ben motion to approve min for, second Aaron, Motion passes
May: Aaron moved to approve, Autumn second, Motion passes
June minutes haven’t been posted yet, because Heather doesn’t have internet access. Minutes will be approved at the next meeting.
Nat’l Congress: Ben moved to accept minutes, Aaron second. Minutes from Nat’l conf approved.
IV. Business Manager’s Report – Kelly Jo Woodson
a. Current balance - $4,812
b. Deposits from Conference - $1,120
c. Any changes
No changes at this time to the current balance. No anticipated expenses.
V. Committee Reports
a. Diversity – Kelly Jo Woodson
i. Update
ii. Goals for the month
Met June 12. Goals for this month are dependent on changes and eliminations to the strategic plan.
b. Communication and Membership Education – Crystal Schauer
i. Update
ii. Workshops for Conference
iii. Goals for the month
Crystal was unable to attend and the committee will be meeting next week.
c. Service – Melanie Skaggs
i. Update
ii. Goals for the month
iii. the national service projects – getting information out to the clubs by Sept.
Met Wednesday. Working on getting information for the publication information for other clubs. Need help getting information on Access 4-H, Jessica F. will be sending information. Information will be sent out in the next newsletter.
d. Partnerships – Autumn Sheridan
i. NAE4HA: Karen
ii. National 4-H Headquarters
Eddie said that Nat’l headquarters was meeting about all organizations using Nat’l 4-H; still waiting to hear back from him. Also emailed Karen and waiting on a reply.
e. Ag Consortium – Crystal Schauer
Crystal and Brandon were not on the call. Conference in KC in a couple months. Reported by Kelli Jo.
f. Advocacy – Mike Razim
i. First Quarterly Newsletter
Mike sent out a rough draft of the newsletter before meeting. Needs welcome from Casey and updates from NE and W Regions.
Jessica did create Collegiate 4-H page on Facebook to be utilized for posting information by committees and such.
g. Webteam
i. Membership update: Lindsay Trout, ???
Meeting scheduled for next two weeks. Stephanie from Nebraska hasn’t gotten her application in. They are working on redoing the website in the next month.
Website needs $9.99 for renewing the Collegiate4h.org address to Jessica. The Facebook page needs 100 members to get an access to a Facebook address. Polling can also be done on the discussion boards or on the wall for NAB to get the opinion of other members.
VI. Regional Reports
a. North East – Hannah
Ben: North East has a new club. Cornell is going to try and get involved.
b. North Central – Charlotte
Had the officer retreat and will be having a meeting to work on the NC strategic plan to incorporate NAB strategic plan into their own. Conference will be held in SD.
c. Western – Jessica
Jessica Poole was not on the call. Autumn gave the report. Conference will be in Oregon in October. Working on upping member numbers.
d. Southern – Melanie
Southern Region conference will be in Starksville, MS Nov 20-22. Southern Region will be moving the website, because Geocitites will be shutting down.
VII. Old Business
a. 2009 NAB Advisor: Amanda Clougherty
i. Contact number: 410-310-7966
ii. Email akbrown@umd.edu
Also on Facebook. Please no random phone calls.
b. The 2010 National Collegiate 4-H Conference
i. Briefing on current planning stage – Ben Brown
No real change in planning. Still searching for sponsors and will be creating a facebook event for everyone to invite their friends.
c. Strategic Plan
i. Google Doc: take this into your committee meeting
Diversity: With internal issues, the specific completion date for the 5 new clubs. Concerned with recruiting new clubs with no good definition of our clubs.
Amanda: don’t need to try and put an official date on stuff until we know more. Hoping to use this work for further development
Table old business until after new business

VIII. New Business
a. Amanda’s Conference with Headquarters
Appreciative of the C4-H efforts, if feel like stepping on toes please let her know.
Conference call July 6, Jeff Howard, Eddie, Ryan Smeezing, Susan interim Nat’l 4-h program leader. With the purpose of get a better understanding for NAB for C4-H is. There is going to be a conference call with Eddie, Ryan, Amanda, July 27, 29, 30. Opportunity to have a discussion for them to better understand our position and to better understand their position. The Nat’l 4-H leadership believe the primary strength is between the clubs and the state offices. There is a need to find what a national organization is going to look at. Changes across the entire 4-H program. Nat’l headquarters is trying to work with hundreds of orgs. They are trying to put into writing on how to use emblem, etc. NO nat’l staff for National –C4-H. Nat’l 4-H headquarters will be strongly influencing an addition of student/young professional to be apart of NAE4-HA as a subgroup. Could provide better opportunities. Goal to have conference call at end of July and end of Aug, beg sept get list of what is required to use nat’l emblem for nat’l event and work on NAE4-HA. Communications need to filtered through Amanda to headquarters and Casey to get a concise and clear message from us. Lauren Ledbetter (UGA), Amanda, and Jeff very committed to get Collegiate 4-H a direction.
People involved in conference call will be notified by the end of the week. These people need to have notes about challenges and successes and goals in Strategic plan. Since Nat’l hasn’t finalized their policy for Nat’l events, we would like to help get then a clear picture of what is going on for C4-H.

Moved back to the Strategic plan.

Strategic Plan
Diversity cont.
Skip Kelli Jo got kicked off
Communitcation and Membership Ed: No changes yet.
Diversity: Increasing diversity of membership. Like this idea
Increase youth urban projects. Was added to club of the year form. Believe that clubs are documenting information on Club of the Year form. Either want to just reach urban youth or make it more general.
Bringing a diversity activity to Nat’l conf. What is the definition of Diversity? What would be considered diversity activity?
Amanda: Need to follow the definition of Diversity as given by USDA and followed by 4-H programs.
Kelli Jo will search USDA to find their definition.
Amanda suggested to ask State Office.

Service: Melanie: have accomplished establishing a national service project of interest. Would like to add that information be distributed with the National newsletter.
Aaron talked to Antwoine for a national service project week.
Amanda suggested we pick a date during National 4-H week.

Maybe try and put the database for service and diversity together.
Service grant has already been put into the budget.

Partnerships: Autumn: everything needed will happen at the conference call at the end of the month.

Advocacy: Mike: The biggest problem right now is getting people to be apart of the Advocacy Team. Terminology about Nat’l Collegiate 4-H week needs to be taken out. Should be promoting resources from Nat’l 4-H. They have accomplished sending out newsletters and putting out an idea sheet for Nat’l 4-H week. There for clubs to contact, but no one does.

Webteam: Jessica F. Webteam has completed everything listed except for the databases for Diversity and Service Committees. Waiting on the other committees to figure out how there were going to increase participation before acting on this project.

IX. Adjournment 11:16pm EST

NAB Meeting Minutes: 10/12/09

2009-10-12T21:50:00.003-05:00

NAB Meeting Minutes 10/12/09
· Called meeting to order by Casey East @ 10:03 pm EST
·
Roll Call: Heather Williams
o Present: Kelli Jo Woodson, Autumn Sheridan, Melanie Skaggs, Charlotte Jackson, Heather Williams, Hannah Sanford, Jessica Falkenthal, Brandon Wilson, Casey East, Mike Razim, Amanda Cloughtery.
o Missing: Crystal Schauer (excused), Aaron Birge, Ben Brown (excused?), Jessica Poole (excused)
·
Changes to/Approval of previous minutes:
o Melanie will send Heather the August minutes so approval will be postponed and done with these minutes at next conference call.
·
Business Manager’s Report: Kelli Jo Woodson
o Balance: $4,812.00
o Recorded deposit from conference: $1,120.00 (included in current balance)
o Deductions/Additions: None right now, Ben already received money that goes towards conference
§ Payment to Jessica Falkenthal $9.99 for web address still not completed, Casey will double check to see if it needs to be done and to make sure it gets done.
·
Regional Reports
o North East: by Hannah
§ Doing fundraising for conferences—making $100-$200 a week to help with conference cost. Working with other universities to get Cornell to start a 4-H club in region
o North Central: by Charlotte
§ Have region conference this weekend, have a lot going on and planned. Selling regional “gear,” at conference. Have a lot of business things going on and also going on many trips. Mizzou is taking a big group, so it’ll be a fun and successful conference. Discussing moving officer elections to regional meetings.
§ Casey wanted them to take pictures (this goes for all regions) for the newsletter and website
o Western:
§ Doing skype conference this weekend, and that’ll be regional conference.
o Southern: by Melanie
§ Working on regional conference. There are a lot of fun things planned, including OMK Hero packs. Wanting to make a budget for the region.
·
Old Business
o 2010 National Collegiate 4-H Conference: Amanda
§ Briefing on current planning stage
· Have a budget put together. Gained a little over $3,000 in sponsorships and working on more. Have a rough draft schedule up and Ben is supposed to be contacting people who work with website so it can get done. Also, hope to have promotional flyer done by the end of the week (with dates, prices, etc.) Want series of 3 workshops—some taught by professionals, extension staff/educators, and clubs. Service project will be teamed with OMK coordinator and make gift baskets to go to families of deployed soldiers with something for deployed soldier, youth, and stay-at-home significant other—also, go through mock deployment and OMK Ambassadors give speech. This will then be followed by social with all Maryland 17-18 year olds to give Collegiate 4-H more exposure via carnival theme with games. Friday, tours will occur—3 types (Maryland Agricultural tour, D.C. Monument tour, Sports Themed tour). Workshop day will start with business meeting, then workshops (including hands-on things like a robotics competition). Final evening dinner will be at alumni center, breakfast-to-go bags for Sunday. Want to survey collegiate 4-H’ers to see if they want general collegiate 4-H apparel or regional-specific apparel.
§ Website
· Need to contact person who did it before, or people from college to get some help. Casey will contact Jessica Falkenthal so that can get situated.
§ From Communicating & Membership Education Committee: do want to offer opportunities for workshops to 10-year track employees and so have a mixture of some clubs along with other things. Then, they will need help getting people to apply to do a workshop and then narrowing it down.
· Casey will contact Crystal who put together the previous proposal form.
·
New Business
o Communications w/ Headquarters
§ Partnership w/ NAE4HA-Amanda
· We know that proposal that was submitted to headquarters was “really good” and initial contact was made. Board took it under review during conference call a few weeks ago, but no further response has been received. Amanda sent e-mail to get some feedback so we know what steps need to be next.
§ Strategic Plan Update-Autumn
· Casey: Making it more handbook-like, a workable document. All committee chairs have been contacted to work on their specific part of the handbook. Kelli Jo asked about deadline, and Casey will re-send that to everybody to remind everyone of due dates. Suggested Kelli Jo going through old reports to figure out how many members each club has.
· Autumn: Needs somebody from each committee to go through and develop that portion of the handbook. The organizational section of handbook doesn’t need to exist because it’s no longer a committee. Secretary’s minutes and national clubs are in the handbook but should be separate so that it’s not something that changes a lot from year to year.
· Amanda wanted to be able to have it at next NAE4HA conference (in 2 weeks) so would definitely at least like everything to be done by the next Collegiate 4-H Conference in February 2010. She also suggest have the list of clubs with members in the handbook so that it can be readily given to NAE4HA. Will send e-mail to Susan to get ballpark figure of how many members we have.
§ NAE4HA Proposal-Casey
· Will send it out to everyone so we can look at it and know what was sent.
§ National Community Service Project-Melanie
· In the event that NAE4HA will approve our proposal, we want to work with them on establishing a national project. Melanie has researched a lot and have thought about Habitat for Humanity. Jessica Falkenthal suggested to do something involving youth government and training for advocacy/compiling ideas.
·
Committee Reports
o Diversity: by Kelli Jo Woodson
§ Nothing new to talk about—just waiting for NAE4HA
§ Need to compare a summarization of committee so ready to go
o Communicating and Membership Education: by Crystal Schauer
§ Working on everything for handbook
§ Workshops for Conference—as spoken about by Amanda in Old Business
o Service: by Melanie Skaggs
§ Working on handbook
o Partnerships: by Autumn Sheridan
§ Getting together handbook and has been working on that diligently.
o Ag Consortium: by Brandon Wilson
§ Didn’t attend conference and hasn’t heard anything new from Crystal
§ Casey will get Crystal will send me update so I can add to minutes
o Advocacy: by Mike Razim
§ Sent out e-mail with a bunch of new information. Next edition of newsletter will be service-focus with descriptions from clubs on the service projects they do. Pictures are also great to have.
§ If anyone wants to do “Club of the Month” for website, they have to send stuff.
o Webteam:
§ Membership update: Ken Peterson & Lindsay Trout
· Need more members, but need people to complete application before they can be voted on
§ Jess reimbursement: $9.99 for web address—guy who normally does it is on sick leave
§ Suggested for Jess to develop training book so somebody could easily take over her spot –concern is that experience is required so that you understand codes and financial accounts
·
Adjournment by Casey East @ 10:53 pm EST

NAB May 3, 2009 Meeting Minutes

2009-05-09T08:49:00.002-05:00

NAB Meeting Minutes 5/3/09
· Called meeting to order by Casey East @ 9:06pm EST
· Roll Call: Heather Williams
o Present: Kelli Jo Woodson, Autumn Sheridan, Melani Skaggs, Charlotte Jackson, Heather Williams, Ben Brown, Hannah Sanford, Brandon Wilson, Casey East, Mike Razim
o Missing: Aaron Birge, Jessica Falkenthal, Jessica Poole, Amanda Cloughtery, & Crystal Schauer (excused)
· Reading of Minutes: Heather Williams
o No minutes for National Conference meeting—Lisa hasn’t had chance to post them yet but says she will. I will e-mail them to everybody when I get them to avoid conflict. Approval for these minutes will be postponed until next conference call.
o Changes: None
o Approved motion made by: Melanie Skaggs seconded by: Ben Brown, unanimously approved
· Business Manager’s Report: Kelli Jo Woodson
o $4,812 balance
· Committee Reports
o Diversity: by Kelli Jo Woodson
§ Communicated via e-mail and focused on the first item on To Do list and Melanie is working on list of all Indian Universities and list of extension offices and historically-black universities and start contacting them to get them involved—goal is to try to add one per year but want to try to add more per year
§ Some of the dates need to be updated because some goals have not been accomplished in the past 3 years—will work on updating the timeline and then accomplishing those tasks
§ Casey asked how they would go about contacting the offices and Kelli Jo reported that they would use a combination of mail and use telephone but have not discussed that as a committee yet
o Communicating and Membership Education: by Crystal Schauer
§ Creating media through promotional resources for clubs
· PSA’s and flyers
§ Going through strategic plan to help plan out workshops with the Conference committee (i.e., Ben Brown)
· Working on what to do with workshops at National Conference-like doing career prep, club development and healthy lifestyles
§ Casey suggested getting workshop info./applications out earlier than last year to be more effective and make sure things get done in a timely fashion
o Service: by Melanie Skaggs
§ National service projects—getting information out to clubs
· Didn’t get a chance to meet but did notice that they need a publication sent out to the clubs by September 1st according to the Strategic Plan and will probably work with Advocacy in order to accomplish this task
o Partnerships: by Autumn Sheridan
§ Reading through strategic plan and mark stuff that is complete
·
§ Meeting with Eddy and Ryan
· Hasn’t heard back from them yet, but is working on it—will contact Casey when she has done so
o Ag Consortium: by Brandon Wilson
§ The next board meeting is in August in Kansas City
o Advocacy: by Mike Razim
§ Mike introduced himself and explained what he needs for the newsletter and wants to try to get it back out on a quarterly basis like it is suppose to be. The most important thing he needs from everybody is a bio and picture from each NAB member by May 22nd along with letter from regional presidents, an update on conference, etc. Articles are just information that we want to display in the newsletter.
§ Heather shared idea of showcasing clubs in the quarterly newsletters to increase the amount of material available to use in the newsletters. So, to do this, we can just advertise to all clubs.
o Webteam: ????? We still don’t have anybody!!!
§ Applications—Nacona Canady on behalf of Lindsey Trout from Texas Tech.
· Motion for discussion made by: Kelli Jo Woodson and seconded by: Melanie Skaggs
o Info. on Lindsey: Ag education major and is a Sophomore. Shared that she sounds like a great candidate but didn’t share having web design experience. Mike said web design is really different from what her experience is, so she’d be able to make content to put on the site but not necessarily design the actual site. Casey suggested making her a member of the Webteam and Kelli Jo has agreed since Lindsey has expressed interest, but her lack of knowledge and experience prevents her from being the head of Webteam.
· Motion for vote to make her a member of the Webteam made by: Melanie Skaggs and seconded by: Charlotte Jackson—motion carried and she is now a Webteam member.
§ We really need to stress out to members from all over the need for somebody to take over this project
· Regional Reports
o North East: by Hannah
§ Preparing for conference for next year and doing fundraising in order to make money for conference and lower conference costs, as well as recruit new members for manpower
o North Central: by Charlotte
§ Had two conference calls. Mainly working on recruiting new secretary and put out application for that last week. The second weekend in June, they are having a retreat for officers in Iowa to redo constitution and work on strategic plan, make changes on website, etc. Things are going well and will have next conference call the end of May
o Western:
§ Autumn Sheridan reported that they are just trying to recruit new members
o Southern: by Melanie
§ Just had regional meeting. Have date and price set for Southern Regional Conference. Have new info. from Western Kentucky to be added as a new club. Webmaster is still working on the website
· Old Business
o 2009 NAB Advisor
§ Amanda Cloughtery is new advisor but was unable to make the conference call. Casey wanted her phone number to make sure she was receiving NAB informational e-mails. This way, she can attend next conference call
o The 2010 National Collegiate 4-H Conference
§ Briefing on current planning stage by Ben Brown
· Ben says they’re working on funding, sponsorships. They have set up lodging and accommodations. Casey suggested looking into grants and other arrangements where they can use funding as long as they do particular workshops or meet certain requirements
o Internal Communications
§ Facebook, Yahoo Group, list serv, etc.
·
· New Business
o What we need to delete from the Collegiate 4-H Strategic Plan
§ None was reported
o What do we need to focus on from the Collegiate 4-H Strategic Plan
§ Kelli Jo reports we need to revamp the Diversity timeline because we haven’t accomplished any of the goals for the past 3 years by perhaps targeting one area and working solely on that. So, Casey suggested that during the next Diversity meeting, they should specify and clarify what things they want to get rid of and what things they want to work on and then report it to everyone else at the next NAB conference call
§ Ben Brown says that should be applied to every committee, so Casey said that for the next month, each committee’s job is to pick apart the Strategic Plan and decide what needs to be removed, changed, or added—committee chairs agreed
· So, Casey suggested that committee chairs can e-mail out what the committee determined so that everybody can read it themselves, think it through, and discuss it during the next conference call so Mike suggested doing everything on googledocs so that we can see the changes being made so Mike will set that up and we will all have to have internet access at the next conference call so that we can do this
o Casey wanted to emphasize that we need to have committee meetings, I will continue to work on posting minutes and we will approve the National Conference minutes at the next Conference Call
· Adjournment by Casey East @ 10:01pm EST

NAB April 1, 2009 Meeting Minutes

2009-05-09T08:43:00.002-05:00

NAB Conference Call 4/1/09
· Called meeting to order: Casey East
· Meeting was called to order @: 9:05 pm EST
· Roll Call: Heather Williams
o Present: Kelli Jo Woodson, Brenda Allen, Autumn Sheridan, Melanie Skaggs, Crystal Schauer, Aaron Birge, Heather Williams, Ben Brown, Jessica Falkenthal, Jessica Poole, Brandon Wilson, and Casey East
o Absent: Charlotte Jackson, Hannah Sanford, and Mike Razimkj
o Need to contact NC so that they have a representative on the call (Kelli Jo Woodson will tell them)
o Casey will tell NE team to get a representative on future calls
· Minutes-will call Lisa to contact Heather to tell me how to post minutes
o Save approval of minutes from past 2 meetings at the next conference call (this one and the one @ Conference)
· Business Manager’s report:
o Kelli Jo had contacted Ashley Buford (old BM) to get old report and information for current status so that she could give report
o Current amount should be the same that old BM Ashley Buford proposed at the Conference because nothing else has come out/been spent since then.
· Committee Reports: After this conference call, it is extremely important to make sure that we have committee meetings before the conference calls to make conference calls more efficient. We all need to read the committee responsibilities/purposes online to know what we’re supposed to be doing in our committees.
o Diversity: Kelli Jo Woodson (Melanie and Aaron are other members)
§ Didn’t have meeting
o Communication & Membership Education: Crystal Schauer
§ Wanted to check to see who was suppose to be on committee (Heather, Charlotte, Ben & Brandon)
§ Focus on creating media and promotional resources so we will continue to do so for the local clubs to use for promotion-this can includes radio announcements and media kit (which, as Jessica shared, is already online)
§ Will work with National Conference committee to work on workshop sign-ups, selection, etc.
§ Casey suggested one of this committee serving as Webteam liaison so that we can use the website for promotional purposes
§ Crystal’s suggestion: make it clear what has and has not already been accomplished for those who are new to NAB and Casey reinforced this idea by wanting all NAB members to read the Strategic Plan by our next meeting.
o Service: Melanie Skaggs
§ National service projects
· Need to get info. for those 2 service projects out to everybody
· Kelli Jo suggested something on Facebook that would help committee figure out what they’re doing
§ Want to set up service competition where we keep track of the number of hours each club participates in certain service projects (average hours per member) so we need to develop application to do so. Serves as way to track types of service and hours of service our clubs are doing. If we want to make it an actual award, will have to propose this competition’s addition at the national business meeting.
§ Need to research Access 4-H so we actually know what it is and what we can do with it
o Partnerships: Autumn Sheridan
§ Will work on contacting Eddie to figure out what Headquarters is looking for from us and where we should fit in so that we can be chartered
§ Casey suggested making sure we contact Ryan Smeething who is another resource with headquarters
o Ag Consortium: Crystal Schauer & Brandon Wilson
§ Had board meeting in January, are currently working on promoting ag consortium-board person Jill Young met with marketing company to come up with marketing plan to promote the consortium to all affiliating clubs
§ Crystal is sending Jill an e-mail to tell her about Brandon and how he will be participating as well
o Advocacy: Mike Razim
§ At previous NAB meeting, had no applications turned in but will have Mike come back on and Heather is required to serve due to being Secretary and Kelli Jo wants to be on committee so Mike will be contacting Heather and Kelli Jo soon
§ Mike did turn in application: Motion to appoint him as Advocacy chair made by: Kelli Jo Woodson, Seconded by: Melanie Skaggs, Motion carried.
o Webteam:
§ Jessica explained that there is an application (which needs to be updated) for Webteam and people need to apply!
§ BM and Secretary have an address @collegiate4h.org through which they can access applications submitted
§ Heather will update the application and then send it out to the listserv (go on yahoo group, post something and send to entire group) and Jessica will help with updating numbers
§ Jessica needs officer’s name and position list for each region e-mailed to her in order to update the website
§ Regional presidents need to advertise within region that we need people to serve on Webteam to take over for Jessica
· Regional Reports:
o North East: Hannah Sanford-Crane
§
o North Central: Charlotte Jackson
§ Had conference call 2 weeks ago, feel like they have a great officer team and it’ll be a great year. Will have a summit in the summer to become more unified as an officer team to be more effective with the strategic plan. Have several website problems and will get that fixed in a few weeks.
o Western:
§ Jessica is new Western regional President-were unable to go to National Conference and haven’t had a regional meeting since then, but will work on getting a meeting soon to get updated
o Southern: Melanie Skaggs
§ Webmaster is redesigning southern region website—and need to relay to her that she should join NAB Webteam
· Old Business:
o 2009 National Collegiate 4-H Conference Review
§ No comments or complaints
o 2009-2010 NAB Advisor
§ Amanda Cloughtery will be new advisor-akbrown@umd.edu. She was a Collegiate 4-H’er at UMD all throughout college and currently works with Maryland’s 4-H Foundation
· New Business:
o Strategic Plan Committee Assignments:
§ We need to mark what we’ve done and what we have not completed so that new NAB members who come on don’t have to worry about what has been completed
§ Therefore, we must read the Strategic Plan by the next meeting so that we can know what needs to be omitted
o 2010 National Collegiate 4-H Conference:
§ Briefing on current planning stage-Ben Brown
· 3rd weekend of February
· Will contact hotel by the end of this month
· Schedule can be rearranged except the national business meeting so that it is after the regional meetings within the schedule
· Casey suggested that Ben work with Crystal and her team for workshop purposes
o Internal Communications:
§ Facebook, Yahoo group, listserv, etc.
· Jessica (Western) is not on yahoo group so Casey will clear this up and add her to the yahoo group
· If people have questions, e-mail or call Casey and she will “walk them through it”
· Use to have facebook group, and Casey will be sending everybody an invitation to join the group
· Casey will send out contact info. to everybody to save (especially for next year’s National Conference). It will also be posted to our yahoo group.
o National 4-H Council:
§ Suggested something that Collegiate 4-H use to have an advisor from the Council but they want a commitment from us to move forward in strengthening the organization and provide a number of active collegiate 4-H members from across the country. A rough estimate from the dues that were paid should have the number of members. Casey will e-mail Ashley Buford’s contact info to Kelli Jo so that she can get those numbers.
o Jessica Falkenthal reported that the National 4-H Council are working up 25 paid internships for website and customer-service related trainings
o Jessica Falkenthal had a successful meeting with facebook.com about working with them (and will physically be meeting with them soon). We are one of the largest non-profits that have own facebook site (www.facebook.com/4-h) and Council would like Collegiate 4-H to help by inviting everybody we can.
· Will have next meeting end of April/beginning of May
· Adjournment by Casey East @ 10:02pm EST

December/January Meeeting Minutes

2009-02-17T00:02:00.001-05:00

Collegiate 4-H National Action Board

Meeting Agenda – Conference Call

January 19, 2009 10-12pm EST

I. Call to Order – Casey East – 10:04pm (9:04pm CT, 8:04pm MT, 7:04 PT)

II. Roll Call – Lisa Richardson

a. Northeast – Lisa Richardson

b. North Central – Jessica Falkenthal, Beth Neil (Conference Liaison)

c. West – Absent

d. South – Casey East, Melanie Skaggs

e. Secretary – Lisa Richardson

f. Business Manager – Absent

g. Ag Consortium Liaison – Crystal Schauer

h. Advisor - Absent

i. Absent – Alyssa Ross(Northeast Region), Nocona Canady (Secretary, Southern), Ashley Buford (Business Manager, South), Brenda Allen (Advisor, North Central), Beth Fawcett (Conference Liaison) and Amy Redman (North Central), Mike Razim (Advocacy, North Central), April Mendenhall (West), Autumn Sheridan (West)

III. Changes to and Approval of Minutes from November NAB Meeting

a. Jessica will make minor changes to the minutes and re-post them to the blog.

b. Acceptance of the November minutes will be postponed till the following meeting.

IV. Business Manager’s Report – Ashley Buford

a. Budget

i. The budget for the new year will be available at the next business meeting

ii. Suggestions for the budget can be emailed to Casey and Ashley

b. The National Action Board owes the Agricultural Consortium dues of $150 by February 1^st ; There are no late fees, but should be mailed as soon as possible

i. Crystal Schauer will send the bill to the National 4-H Council ATTN: Mr. Sam Plumpter

c. The $200 grant was received by the University of Minnesota

V. Committee Reports – Reports will be discussed at the National Business Meeting

a. Unable to contact Eddy and Ryan.

i. Conference attendance is unknown. Contact attempts will be continued

b. National Business Meeting

i. Come up with a system of organizing this for next year’s NAB, especially service projects.

ii. Will suspend discussion till conference so we can speak about it in person.

iii. Casey will send out an updated email to get suggestions on organizing committees and being prepared for next years.

iv. NAB members can put the suggestions in a Google Doc so that a written document for ideas is available and thus will allow for better discussion.

c. Diversity

i. Decision on deleting this committee will be done at the conference

d. Communication and Membership Education

i. Workshops – update

e. Service

i. Update on 3 National Service Projects for this coming year

f. Partnerships

i. NAE4-HA

ii. National 4-H Headquarters

1. An update is needed from Ryan or Eddy

g. Organizational Affairs

i. Crystal or Jess check with Ryan or Eddy about our Strategic Plan

h. Advocacy

i. Will get information from Mike and present at conference

ii. Hard copy is usually available at the conference

a. Newsletter includes articles from various schools, photos, and fun facts

b. This edition will include NAB bios

2. Will be placed on a projector during the NBM

a. Copy emailed to registered members of conference. Print any hard copy needed.

b. Send out mass email when we get to conference on Wednesday

iii. Report at National Business Meeting

i. Web Team

i. Renewed Web Base

ii. Jessica sent Ashley bill information

1. She will be sent a reimbursement

a. Money is already a part of our budget

j. Ag Consortium

1. January board meeting

a. Took place in Eagan, Minnesota

2. Spoke about the Ag consort Website and introducing as many students and sponsors as possible

a. possible internships for students

3. CHS visit, possible sponsor for next year

4. Next meeting – August 10-11; location TBD

5. www.agconsortium.org

VI. Regional Updates

a. Western Region

i. Representative not available

b. North Central Region

i. Regional Conference held in November.

ii. Constitution update

1. Regional President Elect Amendment accepted

iii. Regional Advisory Team – Auditing officers to make sure they are doing proper job

1. Regional Communications Coordinator – one person from each club

c. Northeast Region

i. Conference held in December at the University of Maryland

1. Discussed many recruitment issues in the Business Meeting

2. Also discussed hosting the conference for 2010

d. Southern Region

i. Currently working with a club in Puerto Rico that wants to begin collegiate 4-H, 3 new clubs joining the Southern Region in addition to this.

ii. Biloxi, MS

iii. Hands on Gulf Coast – Community Service Project

iv. Mississippi State

1. Hosting regional conference next year

v. Meeting before conference some time

VII. Old Business

a. The 2009 National Collegiate 4-H Conference

i. Current planning stage

1. Deadline passed, Registrations have come in.

2. Sweatshirts instead of t-shirts due to a grant received

3. Workshops – 3 sections of workshops:

a. 1^st - 6 clubs that sent in forms

b. 2^nd and 3^rd: National Mission Mandates

i. Jessica was planning on having extension experts of all of these to present these workshops in the 8 areas for 2^nd workshop then for 3^rd workshop generate ideas of how to do all of these and present an action plan to be presented at the Nat. Business Meeting (a 2-5 min. update)

1. Economic conflict – National 4-H employees will not be able to come and present a workshop

a. “HOT TOPICS” - but breakout into groups to allow people to hash out Collegiate 4-H ideas for sessions 2

b. Session 3 – Video project to make commercials about 4-H, promos, special to them, inspiring. (National service project and promotion for 4-H)

i. something to bring back to your personal clubs

ii. random bag of props must be used in commercials

iii. Commercials will be viewed at the final banquet.

iv. May present silly awards at banquet; guidelines need to be drafted

2. Same people for sessions 2 and 3

3. Ohio State University will the info to Minnesota

c. NAB members will be the host for one of these, take notes and upload to website and central computer as we are getting USB drives donated

d. Google documents have been sent out to conference organizers to let them know what’s going on.

e. Crystal Schauer will do an Ag consort workshop for session 1

4. NAB will arrive a day early to organize everything at least by 3pm and the tentative start time to our meeting will be 5pm

VIII. New Business

a. National Conference

i. National Business Meeting

1. Need projector and screen, microphone, surge protector, podium, flags (American and 4-H flag – also at banquets)

2. 8 members registered for Wednesday Night

3. Door Prize!!! TRADE ITEMS!! Bring what you can.

ii. National Dues – More than 10 - $50, Less than 10 - $5 per person, $5 individual people. Need a copy of Club Establishment Guidelines which is available on the national website

iii. Yearly Awards

1. Clubs required to hand in copies before the conference starts so that NAB can read them before we get there.

2. Regions have in selection by Feb 10^th; to NAB by Feb 15^th for consideration; Awards during regional meetings

iv. Scrapbook done at Conference

b. Interim Secretary

c. Jessica Falkenthal moved to have Lisa Richardson become the Interim Secretary for the National Action Board.

i. Motion was seconded by Melanie Skaggs

ii. None opposed, Motion passed

IX. Adjournment – 11:54pm EST (10:54pm CT, 9:54pm MT, 8:54 PT)

a. Feb 16^th will be next tentative meeting date

November 2008 Meeting

2008-11-18T00:33:00.001-05:00

Collegiate 4-H National Action Board

Meeting Agenda – Conference Call

November 9, 2008

I. Call to Order – Casey East – 9:05 EST (6:05pm PT, 7:05pm MT, 8:05pm CT)

I. Roll Call – Nocona Canady

a. Northeast – Lisa Richardson, Alyssa Ross

b. North Central – Jessica Falkenthal, Beth Neil (Conference Liaison), Mike Razim (Advocacy and 2nd Year NAB member)

c. West – April Mendenhall, Autumn Sheridan

d. South – Casey East, Melanie Skaggs

e. Secretary – Absent

f. Business Manager – Absent

g. Ag Consortium Liaison – Crystal Schauer

h. Advisor - Absent

i. Absent –Nocona Canady (Secretary, Southern), Ashley Buford (Business Manager, South), Brenda Allen (Advisor, North Central), and Beth Fawcett (Conference Liaison)

II. Changes to and Approval of Minutes for Sept. and Oct.

a. Postponed until next meeting

III. Business Manager’s Report

a. Budget

i. Getting put together by Ashley

ii. Will be presented at national convention for approval

b. $500.00 was sent to Colorado and they will need to cut a $200 check for Minnesota

i. Autumn – check will be sent this week

IV. Committee Reports

a. Diversity

b. Communication and Membership Education

i. Workshops – Look to Conference Update under Old Business

c. Service

d. Partnerships

i. NAE4-HA

1. Jess- spoke to 2 regional advisors about the merge.

a. Everything is expensive compared to our conferences

b. May not be able to combine the conferences.

2. Partnership will speak to Betty, president of NAE4-HA, this month to talk about future conferences.

i. Jess F., Casey E., Lisa R., Alyssa R., Crystal S. – interested in being a part of this conference call.

ii. National 4-H Headquarters

1. Haven’t received many responses from Eddy

a. Ryan Schmiesing, may be our new contact

i. He is the National Program Leader in 4-H Youth Development.

ii. May be able to help us get further along with our strategic planning.

2. Leadership is changing hands at National 4-H Headquarters

a. Glenn Applebee, the new head of 4-H Youth Programs; from Cornell, is re-evaluating all national events and groups.

i. Will potentially attend our conference to evaluate it and help us move forward. But we haven't heard from them yet.

b. Hopefully we will be figured out, as far as national recognition, before February.

c. Jess will let us know when meeting the is; it will most likely be during the day (business hours, maybe a Friday afternoon)

i. Jess F., Casey E., Melanie S., Crystal S., and Mike R. – interested in being a part of this conference call

e. Organizational Affairs

i. Refer above to National 4-H Headquarters under Committee Reports

f. Advocacy – Mike

i. Newsletter will be out before National Conference

g. Web Team - Jess

i. Has been reimbursed

ii. New page for Access 4-H is being created

iii. Possibly where our new webpage will be located

1. Need videos of Collegiate 4-Hers – send to Jess if available

h. Ag Consortium – Crystal

i. Workshop at North Central Conference this weekend – Ag Consort & Collegiate Life Knowledge

ii. Board meeting in January

1. In a different locale each year

2. Hosted by a different sponsor each year

V. Regional Updates

a. Western Region – Autumn

i. Conference this coming weekend

1. Oregon(calling in) and Nevada attending

b. North Central Region – Jess

i. Conference this coming weekend

1. 76 people are estimated to attend

2. Taking place in Columbia, Missouri at Mizzou

ii. Constitution will be revised

1. Restructuring officer team to have a President and a President Elect

2. In future years, voting will occur for only President Elect to help flow within Regional and National Offices

c. Northeast Region – Alyssa

i. Conference – December 6^th and 7^th at the University of Maryland in College Park, MD

ii. University of Delaware and Rutgers are currently attending

iii. Wonders of Washington, Internship in D.C. for 4-Hers being looked into by Alyssa

d. Southern Region – Casey

i. Conference this coming weekend

1. Biloxi, Mississippi

2. Hands On Gulf Coast –

a. Service project during the day, meetings at night.

ii. Melanie Skaggs taking on Sarah Eden’s position as 2^nd year NAB Representative

iii. Three new schools have been added to the Southern Region

1. University of West Alabama, Texas Tech, and a school in Puerto Rico

a. Want to attend the National Conference - Jess will put them on the national listserv

VI. Old Business

a. The 2009 National Collegiate 4-H Conference – Beth

i. Beth sent out email on Monday with updated conference info

1. Will be sent out to everyone, by Jess, through the listserv so that registering can begin.

ii. Current planning stages

1. Cost

a. $245.00 regular registration, late registration is $275

b. $295 for advisors and alumni regular registration, $325 for late

c. NAB members will pay an extra $40 for the night before conference starts

2. Grants and Welcome bag items

a. Every NAB member can bring something for the basket. Need ~150 of anything.

i. Can be done by regions or schools

b. Grants and sponsorships still possible, and still accepted – will go towards extra meals, etc.

3. Workshops

a. Six were sent in, all six will be used

b. Second two spots – Jess F.

i. Will be inviting leaders for important 4-H issues (experts) to help us better understand these issues.

ii. Will be your topic for workshops two and three.

1. First workshop, an update of one of these areas and how Collegiate 4-H can be a part of it

2. During lunch, can speak to others to go over ideas

3. After lunch, come up with ideas with the national leader to actually have an “action plan” to help Collegiate 4-H better align with 4-H ideals.

iii. Each NAB member will be the host for one of these workshops and will be taking notes. 2-5 min updates will be given at the national business meeting.

iv. Will make us look good to the National 4-H Leadership Team to place us on a higher standing, which will help us in the future.

v. NAB - email area of interest to Beth and/or Jess so that you can get placed where you want to be

1. Jess will email out what the specific areas are.

4. Dates to remember:

a. Registration goes out Nov. 3

b. Registration is due Dec. 13

c. Registration late fee is due Jan. 5

iii. NAB usually gets there on the Wednesday before for meetings and to make sure everything runs smoothly.

1. Beth will let us know what time we can check in

a. NAB flights should land by 3pm, hopefully this will allow us to assemble at 5pm(tentative start time)

iv. New NAB member meetings

1. Tour/service time to have meeting (service projects and tours from 8:15am – 4:45pm)

2. Sunday morning

3. Meeting between workshops and states night out and then during normal time (during the dance).

4. Casey will set up a poll on which way will be better. Comments will be accepted – ONLY OPEN FOR ONE WEEK

v. Website – conference.collegiate4h.org

1. Up and running – will be in an email to national listserv

b. Access 4-H – Refer to above Web Team update

VII. New Business

a. Nocona is unable to attend meetings at this point due to school and other obligations

i. Lisa will substitute

b. Email Jess and Beth if you have suggestions on how to raise money to get more students to conference

i. Percentage of restaurant sales (ask your local restaurants!)

ii. General sales fund raisers (candy, candles, etc.)

iii. Bake sales

VIII. Adjournment - 10:16 EST (7:16pm PT, 8:16pm MT, 9:16pm CT)

a. Please respond to the Doodle poll for the date and time of our next meeting.

October 2008 Meeting

2008-11-18T00:30:00.001-05:00

NAB Meeting

10/12/08

I. Call to Order – 9:04pm EST (6:04pm PT, 7:04pm MT, 8:04pm CT)

II. Roll Call

a. Northeast – Lisa Richardson, Alyssa Ross

b. North Central –Beth Neil and Beth Fawcett (Conference Liaisons); Mike Razim (Advocacy)

c. West – Absent

d. South – Casey East

e. Secretary – Absent

f. Business Manager – Ashley Buford

g. Ag Consortium Liaison – Absent

h. Advisor – Brenda Allen

i. Absent – Crystal Schauer (Ag Consort, Western), Nocona Canady (Secretary, Southern), Amy Redman and Jessica Falkenthal (North Central), April Mendenhall and Autumn Sheridan (Western)

III. Reading of the Minutes

a. Will be approved at the next meeting, along with the approval of these meetings minutes.

IV. Business Manager’s Report

a. Received notebook from Jasmine

b. Emailed Casey statements from the last couple of years.

c. Reimbursed Jess Falkenthal, $10.19, for domain renewal

d. Sending an updated statement to Sam

e. No budget prepared for this year yet, potential budget will be put together for the next NAB meeting.

f. $500 check sent directly to Colorado State University; $200 check for Minnesota will come directly from Colorado State

V. Committee Reports

a. Crystal contacted Eddie, we haven’t heard back from him yet

i. Once we hear, we will know how to structure our committees

b. Communication and Member Education

i. Workshops!!

ii. Proposals need to be re-sent to regions so that we can have proposals for conference, there is no specific theme

1. There are 3 time slot with 5 workshops per slot. Minimum of 5 workshops and a Maximum of 15

2. DUE OCTOBER 27th

iii. Perhaps some regions can use workshops from Regionals for Nationals

iv. Autumn and CSU, Casey’s groups and Rutgers putting one together

v. Extension personnel CAN do workshops

c. Service

i. National Day of Service

1. National Youth Science Day

2. List of ideas for national 4-h day promotions emailed to regions

d. Advocacy/Web Team

i. Draft of newsletter sent out by next week

ii. Emails about National Day of Service

iii. Web Team was reimbursed for domain renewal

e. Ag Consortium

i. Conference coming up at the end of the year

VI. Old Business

a. Regional Updates

i. Northeast

1. National Day of Service day, new service, members participated (Rutgers as well at Maryland)

2. Speaker coming to Rutgers for OMK

3. Conference going well, planned for the first week in December

a. Information sent our next week

ii. North Central

1. Registration is going well

a. Conference is November 14^th – November 16th

iii. West – N/A

iv. South

1. Conference is November 14^th – November 16^th

a. Everything is going well

b. Conference update

i. Registration is $295 , $30 more for late registrations

ii. Alumni rate is not know yet, ~ $20 more

iii. RCIS sent some funding, maybe on the way

1. $2500 donation

2. Casey will give an email address for Minnesota to contact them

iv. Service project planned and tours almost all sorted out

v. Only waiting on workshops

vi. Welcome bag items needed

1. Mention at your Regional Conferences

vii. Due Dec 13^th, late registration is Jan 5^th

VII. Next Meeting – November 1st

a. Time to be announced, decided by Poll

VIII. Adjournment - 9:35pm EST (6:35pm PT, 7:35pm MT, 8:35pm CT)

July 2008 Minutes

2008-09-07T14:55:00.001-05:00

Collegiate 4-H National Action Board
Meeting Agenda – Conference Call
July 12, 2008

I. Call to Order – Casey East 8:05 EST
II. Roll Call – Nocona Canady
Casey-present
Nocona-present
Ashley-joined later
Crystal-present
Dan-absent
Alyssa-came on later
Autumn-absent
Jessica-present
Sarah-absent
April-absent
Lisa-absent
Amy-absent
Beth-present
Megan-absent
Mike—joined later
Chris-absent
Brenda-present
III. Changes to and Approval of Minutes (Please read prior to meeting)
Crystal moves to approve Beth second
IV. Business Manager’s Report – Ashley Buford-got jasmine’s number and will be giving out that information
V. Committee Reports (You MUST meet prior to the NAB meeting)
a. Diversity – Lisa and Sarah
Possibly drop this committee, needs to discuss with Lisa and we will discuss this later in the meeting about Sarah
i. Update from last meeting
1. Did you get your list complied and letter sent out?
ii. Goals for the month
b. Communication and Membership Education – Crystal, Dan, Nocona
i. Update from the last meeting
1. Compilation of all existing Collegiate 4-H Organizations – Jessica sent out an email of the clubs we know about
We question the reason for the list of the clubs? And contacting the State 4-H office, we don’t really need to send this out to 4-H offices right now, because of the lack of charters, etc
This is something we are going to wait on until this organization is already figured out
2. Workshops
a. Proposal forms update
i. What is the status on proposal forms? Are they ready to go out by the July 19 deadline? This has been updated goals added and posted to the group; this is supposed to be sent out to? National Listserv and On the National website, send both of these to Jess for her to take care of
b. New Dates to remember:
i. Proposals due by Sept. 30
ii. A poll will be set up after all proposals in and will need to be voted on by all voting members of NAB prior to the Oct. 4 meeting
ii. Goals for the month
c. Service – Alyssa, Casey, Nocona
This is something we are going to discuss scaling back on.
Documents for the clubs to do the hours, which is a part of ACCESS 4-H so this is something we can still do as long as we do this with ACCESS.
i. Update from last meeting
1. Researching into a National Summer Service Project.
2. Sending out packets containing information about our three National Service Projects to all clubs in email form
3. Create a document for clubs to report on the hours that they participate in; in order for us to log the hours we do as a Nat. org.
ii. Goals for the month
d. Partnerships – Ashley, Amy, Jess, Lisa
Has emailed Betty about going to Galaxy and she has received no response and will be unable to contact her. The people sent to this conference would not be on NAB and we would be merging with a different conference. This is probably not the best idea when the same thing could be accomplished on a conference call. Contacted them about a booth for Advocacy team at Galaxy, but we have not heard back from them on this issue yet. We will not be sending anyone except advocacy for sure the female members, but still looking for male option. NAB might be consulted on meal or gas reimbursement. We will be checking with Betty first.
i. NAE4-HA
1. Updates about the conference in September.
2. Updates on the merge in 2011
3. Update on the packet that will be put together for regional officers to present at regional meetings.
ii. National 4-H Council
iii. Goals for the month
e. Organizational Affairs – Dan, Crystal, Autumn, April
i. Update from the last meeting
1. Did you meet with Cathann and/or Eddy about our goals and how we can become a National organization?
Strategic plan---4-H headquarters not included, it is long and ambitious which is great, but it is too long for the size of organization and amount of time we have
Cathann has summarized this in a short one page document and eddy Cathann and Chris want us to work with them to overhaul the strategic plan so that we can work better with everyone
Eddy and Chris want the first step is to compose a one page document of question as to what we want to achieve etc.
They want this by Wed and will compare it to Cathann’s new strategic plan
And the week after that he wants to meet the OAC about this
Idea to meet on Sunday or Monday to answer these questions on the same conference call-Crystal will email out that list of questions to the group
Will be meeting 7/13 at 11 EST 10 CDT

f. Advocacy – Mike
Big thing is the national business letter, and he would like you to get your articles in to him. As soon as those articles are in he will be sending this out. They will try to meet between now and the next meeting to work on national 4-H week stuff.
i. Promotional packet for National 4-H Week
ii. Goals for the month
g. Web Team – Mike
i. National Business Letter
1. Date it will be released
2. Status
ii. Goals for the month
h. Ag Consortium – Crystal
i. Update from your meetings with the Ag Consortium
1. In August in Davenport Iowa they have their conference she asked NAB if they would be able to help with cost. In the past they have been very generous to give NAB a special deal. Ashley has not received the documents from Jasmine yet. All the fees are covered Crystal not need help
2. She is now officially on the list serve for the Consortiums
VI. Regional Updates
a. Western Region – Autumn---no one on from west
b. North Central Region – Jess---met one or two times since conference and they will be meeting again in the next three weeks to work on regional conference, service project (ACCESS 4-H) and list serv
c. Northeast Region – Alyssa—no one on
d. Southern Region – Casey--- Jasmine and Antoine planning our regional conference in Mississippi doing service, something we have never done before, and trying to help out with some clubs such as in Alabama, OK State helped out with some of that
VII. Old Business
a. NAB Grant – ($300.00 to the 2008 conference and $200.00 to the Minnesota club)
i. Ashley – what is the update on these checks? has not received conformation that they have received this check, will be checking again these come from national council and Ashley will get the contact and get these checks out as soon as possible
b. The 2009 National Collegiate 4-H Conference – Beth and/or Megan
i. Current planning stage==Leah the clubs advisor is on to help answer question
Has hit several road blocks and stumbling blocks members resigning, lack of man power, not affiliated with state 4-H only have a year to plan and a lack of funding
Due to roadblocks the cost of conference must be raised 330 for students and 380 for advisor, this is without any other funding (people budgeted for attending 150) must raise 15000 dollars to take the cost back down to what it was last year…requested money from NAE4-H, we will probably get 1000 dollars from them
Brenda asked about the seed money, it is only 500 dollars, but Colorado went into debt they have not received this money
Other national conference this is a typical cost
Rough economy means that prices must be raised
Request additional support from NAB for manpower, if they can not help the conference may have to be canceled
---business and sponsor letters, people to call and follow up with donations, they must be mailed out by end of July and follow up calls by August –putting it on the yahoo group and members of NAB needs to send this out to different businesses and make sure we are not overlapping, so you must post to the group and etc. must 10…Google document so it is updated as the people do stuff.
Meals for Thursday night and Friday lunch—vendor by September—send out letters to different corporations
Save the date email=assign to web team or advocacy will take care of this these need to go out by September and it will be included in the national newsletter as well
Some kind of insurance company—what kind of insurance are we looking for? Is event and liability...They will get back with us on insurance
Grants
Material for welcome bags—assemble the night before registration...each club bring in different stuff for the swag bag
Casey will send out an email about this stuff
Registration includes housing, food, speakers, meeting rooms etc.
Estimated cap note speaker--free keynote not sure about cost

1. Dates to remember:
a. Registration goes out Nov. 3
b. Registration is due Dec. 13
c. Registration late fee is due Jan. 5
c. NAB Retreat/Workday
i. Report from the last meeting. Mike Casey and Jess were in attendance. We need to make sure we are up to date on national initiatives such as SET and they think that doing some kind of awards and recognition would be an idea to get more people involved.
ii. Do we need another one? The one on Sunday. One will be held on July 27 tentatively to discuss the information we hope to have back from Cathann
VIII. New Business
a. NAB Advisor-Brenda Allen works at Iowa State working as the advisor of Iowa State club and other responsibilities with the state 4-H office. She asked what for some clarifications as to what her role as an advisor would be. Jessica explained it would just be to chime in and provided opinions and a voice. If possible we would like for her to attend the conference, and the possibility of a NAB retreat on the Sunday following conference. Brenda will send Nocona her information.
b. Access 4-H – Jess to make it safer if you are not register as a volunteer or 4-H member you will not be able to participate until possibly next spring. Want to get NAB in so that we can decide the collegiate perspectives of this website. All the 4-H members will be receiving an email with their username and passwords on October 6. All NAB members must become registered as a volunteer so that they can become registered. This will be included in the national newsletter
c. Incentive Programs – will the Organizational Affairs and Membership Education Committee stay afterwards to discuss ideas.—not needed not enough people present
d. NAB attendance—the 2nd year members possibly being replaced, the region has the choice and responsibility to replace these members if they have not been attending meetings and would like to give up their positions. The idea was suggested to send out an email explaining the situation and for Casey to generate a poll about exploring a new date and time for meetings. Each region will try to contact members who have been exempt from meetings and check with those people about still being a part of NAB or if they would like to be replaced
Casey will take care of Southern and northeast
Jess-northcentral and western
The region has to take care of the regional representation
Increasing accountability, show the progress between each meeting, and an action item list to remind people of what they volunteered for.
Agenda will be sent out earlier
IX. Adjournment
Next meeting August 2nd at 8 EST adjourned at 10:09 EST

June Meeting

2008-06-26T17:25:00.000-05:00

Collegiate 4-H National Action Board
Meeting Agenda – Conference Call
June 7, 2008

I. Call to Order – Casey East 8:05 EST
II. Roll Call – Nocona Canady
Casey-present
Nocona-present
Ashley-absent
Crystal-present
Dan-absent
Alyssa-absent
Autumn-present
Jessica-present
Sarah-absent
April-absent
Lisa-absent
Amy-absent
Beth-absent
Megan-absent
Mike-present
Chris Nowicy-present
III. Changes to and Approval of Minutes (Please read prior to meeting)
a. Approval of the minutes from the second meeting on April 5, 2007
b. Approval of the minutes from the third meeting on May3, 2007-minutes will be postponed until next meeting minutes, jess made the motion crystal seconded passed unanimously
IV. Business Manager’s Report – Ashley Buford-not present
- Did Jeff get the forms that you emailed him? Yes he did receive the W9
Still working on the checks with Jasmine and headquarters
Did you meet the May 15 deadline for the electronical fileing requirement for 4-H organization’s taxes on Nat. 4-H website.—will not have to file until next year
V. Committee Reports (You MUST meet prior to the NAB meeting)
a. Diversity – Lisa and Sarah, not present
b. (when meeting with your committee have one person take minutes and post them to the yahoo group.
-list of institutions and send out letter to them and will
i. Update from last meeting
1. Did you get your letter sent out?
2. Was the Club of the Year clause posted on the website – Jessica__ Has been posted on the website

c. Communication and Membership Education – Crystal, Dan, Nocona
i. Update from the last meeting
1. Compilation of all existing Collegiate 4-H Organizations – work with regional Presidents and their teams—we working on emailing out regional presidents and then waiting on responses from them
a. What is the status on this? The perposal form is out and sent to NAB for review
2. Communication among all clubs: Have each club post at least five new opportunities/ideas to message board a month
a. Wait until list is complied. Still working on list
3. Workshops
a. Proposal forms update (everyone should look over this prior to the meeting)will go out 1 week after the july meeting
b. New Dates to remember:
i. Proposals will go out to clubs one week after the July meeting (July 19)
ii. Proposals due by Sept. 30
iii. A poll will be set up after all proposals in and will need to be voted on by all voting members of NAB prior to the Oct. 4 meeting
c. Attach goals to proposal forms
ii. Goals for the month-contact regional presidents and NAB review the proposal form and let us know with any changes
iii. Attach the goals of coll 4-H to the proposal form
iv. Also contact national council and headquarters about workshops and what they can offer
d. Service – Alyssa, Casey, Nocona
i. Update from last meeting
1. Research into a National Collegiate 4-H Spring Break Service Project – What about regions doing it first? Considering making this a summer project rather than spring break, research and we will get back with NAB about that
ii. Goals for the month –research this
e. Partnerships – Ashley, Amy, Jessica, Lisa
i. NAE4-HA
1. Updates about the conference in September.
a. Who will be representing us?NAE4-HA contacted but we are waiting on a contact back
2. Updates on the merge in 2011
3. Update on the packet that will be put together for regional officers to present at regional meetings.-advocacy will be putting together a packet and we will be working with NAE4-HA to develop this further
ii. National 4-H Council-the meeting has not happened yet and we are still working on establishing our purpose as an organization
iii. Goals for the month-Chris is meeting with Cathann and we will be working to develop our national priorities in conjunction with the national priorities, go back to the retreat document and add ideas to it
iv. Set up another NAB retreat and the focus being on goals and what our focus is the same as national 4-h council, the poll for a weekend date between now and the beginning of august
f. Organizational Affairs – Dan, Crystal, Autumn, April
i. Update from the last meeting
1. Did you meet with Cathann and/or Eddy(Crystal sent an email about questions and meeting, and have not heard back from him yet, she will recontact, and will hunt down Cathann’s information) about our goals and how we can become a National organization.
ii. Goals for the month-re email Eddy and access Cathann’s information and actually Chris should be the new contact
g. Advocacy – had 1st meeting right before
i. Promotional packet for National 4-H Week-update the materials that are already out there, create display board materials, and Grace will be working on looking at some other resources, information about creative guides for SET and Digital TV and access. We will be setting up a Club Spotlight and change that every 2 weeks. We will be doing a both at Galaxy
ii. Goals for the month- begin the spotlights and work on getting out a newsletter, with info about new officers and NAB updates and such
We will be meeting the last week of June to get prepared for Galaxy
h. Web Team –
i. Goals for the month-Kevin and Lisa are out of service for the summer at camps so jess will be filling as the temp contact right now
i. Ag Consortium – Crystal
i. Update from your meetings with the Ag Consortium-she has heard nothing and the conf. will be coming up but she will receive information in july about the Ag Const. conf.
ii. Goals for the month
VI. Regional Updates
a. Western Region – Autumn—nothing new working on reg. conf. in the fall
b. North Central Region – Jessica--- regional officer team met and working on focusing the organization and conf. planning is going well. Regional service project is the same as national project ACCESS and they are trying to be helpful in putting out information
c. Northeast Region – Alyssa-no one was present
d. Southern Region – Casey- 3 people went down to Biloxi going to give it a try and they have an officer team meeting in 3 weeks
VII. Old Business
a. NAB Grant – ($300.00 to the 2008 conference and $200.00 to the Minnesota club)
i. Ashley – what is the update on these checks? She is still currently working on this
b. Strategic Plan Implementation Timeline (see attachment)-just keep this in mind and make sure we stay on task
c. The 2008 NAB Goals (see attachment)setting up another retreat for goals
d. The 2009 National Collegiate 4-H Conference – Beth and/or Megan-not on
i. Current planning stage-Just a reminder about dates
1. Dates to remember:
a. Registration goes out Nov. 3
b. Registration is due Dec. 13
c. Registration late fee is due Jan. 5
e. NAB Retreat/Workday-Jess updated we went over national priorities, but was conserned about the progress because NAB members are not aware of what all is going on with national 4-H,google doc. Went well and had people updating it as the meeting progressed
VIII. New Business
a. NAB Advisor (must be from the North Central Region)
i. Brenda Allen?---Crystal suggestion, and she met with Brenda and she accepted so she is the new NAB Advisor. Email and add her to the yahoo group and this will be emailed to Nocona to add to the contact list
IX. Adjournment
a. Please remember that the July meeting was rescheduled due to the 4th of July for July 12, 2008!--- Autumn moves to adjourn Crystal Seconds 8:53 EST

**Reminder**If you are not going to be at the meeting you need to notify both Nocona and Casey before the meetings!!!!!!! Very important so that we can have a quorum or get alternate people from the region to come in on the calls

April NAB Meeting

2008-06-07T18:48:00.001-05:00

I. Call to Order - 8:10pm EST @ 4/5/2008
II. Roll Call
Casey
Nocona
Autumn
Alyssa
Jess
April
Beth
Megan
III. Minutes
Approved as read by Autumn
IV. Business Manager’s Report
Ashley was not in attendance, Casey will forward excuse to the group
V. Committee Reports
A. Diversity
1. Lisa absent attending a Sigma Alpha Conference
2. Diversity clause was to be added and sent to Jessica
3.Goal –To inform all clubs and work on recruiting
B. Communication and Membership Education
1. Currently working on compiling new information and getting a list of clubs together
2. Goals to work on getting programs for Nationals 2009, work on getting national level presenters at the conference (discuss with Betty and Cathann).
3. Goals: Email and mail final workshop and make them due October 17. After the completed forms have been turned in make a list and decide on final workshop presenters, to be presented to Beth and Megan, as well as NAB.
C. Service
1. National Service projects were sent out to clubs and put on web
2. Find out from Eddy and Ohio State about the information from the National Service Project
3. National Coll. 4-H Spring Break service project, brainstorming and ideas, service committee will discuss later
4. Jessica made a motion that we have information for the regions at the regional conferences, Nocona seconded and motion passed unanimously
5. Set up an online survey/poll to see if there is interest, web team to help in getting that together
D. Partnerships
1. Met and formed a plan for the entire year, discussions about moving in 2010 since it will be held in Arizona and there are not really Collegiate clubs to help in this area. The suggestion was not to move until 2011 when NAE4-HA is in Omaha, Nebraska
2. For 2010 Northeast region should be able to host, possibly in DC at National 4-H Center, with University of Maryland hosting.
3. Ways to get the information out there by setting up a poll, putting it in the newsletter, present at the regional meetings
4. National 4-H Council, Lisa and Jess are going in May to talk about funding
5. Discussed sending members to Galaxy in September those intreseted, Crystal, Casey, Nocona, Jess, Autumn, and Jess will send out information about that.
E. Organizational Affairs
1. No official meeting - Autumn and April have spoken
F. Advocacy/Web Team
1. Voting results
---Grace Tucker and Mike Razim, advocacy team; Lisa Richardson, Jess, and Kevin Kersey, Web team
2. Congratulations emails will be sent out. Meet and decide on NAB liaison
3. Promo packet for National 4-H week
4. Teams meet together
G. Ag Consort Liaison
1. Sent out email to contact and has not heard back yet, but has received minutes from the last meeting
VI. Old Business
A. Casey will email out National Goals again
B. 2009 National Conference
1. Letters have been sent out for grants
2. Hotel and meeting rooms reserved, looking at tours, and service projects
3. To begin working on soon is speakers and food
4. Currently meeting every other week
C. Timeline
1. On Yahoo group
2. Needs to be taken to committees to work out timelines
D. Goals
1. On Yahoo group
2. Suggestions
a. Send changes to Casey if there are any
b. Take to committee meetings
E. 2009 Conference
1. Registration available November 3rd to December 13th; late registration is by Jan 5th
2. Tell people at regional meetings
VII. New Business
A. Casey will send out timeline and the strategic plan and this will be discussed at the next NAB meeting
B. New conference call number will be set up and sent out
C. If you have a conflict with attending the meetings please let both Casey and Nocona know.
VIII.. Adjournment
A. Motion to adjourn
1. Motion Passes - 9:49 pm EST

May 3, Meeting Minutes

2008-06-05T14:44:00.003-05:00

I. Call to Order - 8:06pm EST

II. Roll Call

Present
Casey East - Southern Region NAB President, NAB Chair
Ashley Buford - Business Manager
Lisa Richardson - Northeast Region 2^nd Year Representative
Jessica Falkenthal - North Central Region President
April Mendenhall - Western Region 2^nd Year Representative
Autumn Sheridan - Western Region President
Jessica Falkenthal - North Central Region President
Beth Neil - Co Conference Coordinator
Mike Razim - Advocacy Team, North Central
Crystal Schauer - Ag Consort Liaison
Absent
Nocona Canady, Secretary
Sarah Edens, Southern Region 2nd Year Representative
Alyssa Ross, Northeast Region President
Amy Redman, North Central 2nd Year Representative
Megan Johnson, Co-Conference Coordinator
Eddy Mentzer, Liaison from National 4-H Headquarters

III. Minutes

Will be referred to throughout the meeting via Casey
Motion to postpone approval to next meeting - Jessica F. (not sure, sorry!); 2^nd - Autumn S.

Motion passed- unanimously

IV. Business Manager's Report

Sent W-9 form to April and FFA Member Jeff Tatke (sp?)
W-2 work forms (not sent)
Will send repeat email to Jeff to check if we have to file
May 15^th - Electronically (sp?) Filing Point - requirement for 4-H clubs and organizations; National, Regional, and Collegiate Groups
Staff not in office Tuesday-Friday of this week

V. Committee Reports

Diversity

List of institutions - 1890 and 1994
Drafting up a letter to send out by end of this month or beginning of next month. Will be emailed to the list-serv
Club of the year application update will be posted soon.
Goal - Getting the letter sent out as soon as possible.

Communication and Membership Education

Splitting up regions to contact officers and state organizations to find out activity and presence of Collegiate 4-H groups throughout the regions. Hopefully this will promote inter-club communications between clubs.
Rough draft for workshop proposal form was put out to Casey and will be sent out to the Yahoo group; open to suggestions.
Regional presidents by will get contacts by July Meeting
Workshops

Deadline moved from November 1^st to September 30^th
Workshop poll must be done by the September NAB meeting to confirm workshops.
Email sent to clubs to let them know about earlier date now so that they can start planning now.

Service

Spring Break - National Alternative Spring Break
Will be something that can work for every region.
Focusing on inner-city kids

Inglewood and Chicago have city 4-H clubs
Members should look on website
Also places in Nashville and Atlanta
Looking into a D.C. group; NYC trying to create clubs

Looking for 4-H groups to allow for easy connections

Not a mandatory requirement

Southern Regional Service Project

Biloxi, MS - helping to rebuild Katrina areas
Regional service project attempt, maybe leads to national group service project.

Goal - getting out program/letters throughout regions for suggestions

Partnerships

Service and Social Media Grant

Trying to get Cathann's approval; she doesn't think we're organized enough yet to receive these types of funds.
Improved our image towards the National 4-H Council
Everything put on hold for grant
Potential fall funding from 4-H Council

Looking for Sponsors

Poll-merger set up about merger change date

Instead presented by regional officers at meeting
Will send out info packet to list-serv
Conference Representatives

People staying in NAB next year are encouraged to attend the conference in September; Monday - Friday conference
Crystal, Lisa, Jessica, Ashley, Casey - Maybes
Will talk to NAE4-HA next month to get an okay and find funding
Registration is the Middle of June

Organizational Affairs

No official meeting - Autumn and April have spoken
Organization and paperwork to get us set up as a national organization
Trying to meet out goals to become a national organization
Need more specifics from Cathann and Eddy

What they expect from us and our goals

Goals of committee need to be clearly specified

Committee will email Cathann and Eddy to improve goals (needs to be done in the next week)
Get one of them to attend meeting to let all of NAB know what they need to do.

Originally made to get NAB organized around a general structure

Look into other organizations to see how they uses this committee.

Advocacy

NAB liaison - voted on by the next meeting
Congratulations email sent out - Mike and Grace both accepted
Promo packet for National 4-H week

Web Team

Liaison - voted on net week
Congratulation email sent out - Lisa, Jessica, Kevin

Ag Consort Liaison

Sent out email to contact
Email secretary to understand minutes and see if there are events she needs to attend.
Will call to get more information

VI. Regional Updates

West - Regionals put together and waiting on responses from other clubs
North Central

Working on Regional strategic plan
Digitally archiving regional binder with standard procedure for each office.
Constitution amendments to create a president elect position
Conference is in Missouri

Northeast

Contacting groups
Conference will be in Maryland
Sending out forms

South

Officer training and other members - service project in Gulf-Coast all week and weekend; meeting on Saturday to formulate a Strategic Plan and goal for the region.
Fill in positions at 4-H camps

a. Sent to Collegiate 4-H organizations to get counselors and people to plan workshops

Conference is in Biloxi, MS

VII. Old Business

Money Split

CSU put a proposal in to give $250 to next year's group

$300 to CSU and $200 to next year's conference hosts

Motion - Split 300 to 2008 conference and 200 to 2009 Conference - Autumn S.; 2^nd - Lisa R.

Motion passes - unanimously
Money distributed by check - Sent to Dale L. (CSU) and Minnesota (Beth will email Ashley name)

National 4-H council will send check - takes about 3-4 weeks

Social Media

Partnership spoke about this

Timeline

On Yahoo group
Needs to be taken to committees to work out timelines

Goals

On Yahoo group
Suggestions

Send changes to Casey if there are any
Take to committee meetings

2009 Conference

Registration available November 3^rd to December 13^th; late registration is by Jan 5^th
Tell people at regional meetings

VIII. New Business

Advisor

Encouraged to attend NAB meetings and must be on list-serv
Liaison to NAE4-HA and other national groups
Iowa Sate - Brenda Allen (4-H office) - active on campus

Crystal will ask and let us know; she will them be put on the list- serv and will be able to attend committee meetings and conference calls

Retreat/Workday

Organizational meeting
Online meeting or during conference call
Goal planning meeting - to hash everything out
Web and Advocacy team should meet before them to help out
Jessica will set up a pool about date and time period (8pm-12am EST)
Need to have

copy of NAB Guidelines
Cathann and Eddy's suggestions - maybe they will attend
Committee issues

IX. Next Meeting - June 7^th, 8pm EST

July meeting moved to July 12^th, the week after due to the 4^th of July Holiday

X. Adjournment

Motion to Adjourn - Autumn; 2^nd - Jessica F.

Motion Passes - 9:32 pm EST

March 1, Meeting Minutes

2008-03-10T13:49:00.004-05:00

NAB Meeting
3/1/08

I. Call to Order – 8:07pm EST (5:07pm PT, 6:07pm MT, 7:07pm CT)
II. Roll Call (10 people present)
a. Northeast – Lisa Richardson
b. North Central – Jessica Falkenthal, Amy Redman, Beth Neil (Conference Liaison)
c. West – Autumn Sheridan
d. South – Casey East, Sarah Edens
e. Secretary – Nocona Canady
f. Business Manager – Ashley Buford
g. Ag Consortium Liaison – Crystal Schauer
h. Absent – Alyssa Ross (Northeast), April Mendenhall (Western), Dan Patterson (Southern, Ag Consort Shadow), Eddie Mentzer (National 4-H Liaison)
III. Reading of the Minutes
a. Figuring out how to post to blog
b. Have been emailed to Casey
i. Will send email later
c. 2nd yrs and Web team will help Nocona
IV. Business Manager’s Report
a. Jasmine finalizing everything and then sending to Ashley
V. Committee Reports
a. Diversity
i. Breakfast mixer
ii. Contact 1890 and 1994 schools, five new clubs by 2010 (1890 schools)
iii. Club of the Year Addition
b. Communication and Member Education
i. NAB planning education part of conference
ii. Increasing communication with planning committee
iii. Web and Advocacy applications accepted
1. will help to chair the committee
c. Service
i. Three national service projects
1. March 15th – information will be posted on website
d. Partnerships – NAE4-HA
i. Relationship with Eddie and Cathann needs to be strengthened
ii. Relationship with National 4-H Council needs to be strengthened
iii. Casey will send out email of Betty our NAE4-HA contact
e. Organizational Affairs

i. Memoriam of Understanding for 4-H National Charter
1. write out and signed to make us an official organization
ii. Chair and committee will get paperwork in order
f. Advocacy/Web Team
i. Make a promo kit for National 4-H week to be out by August 1st
ii. Email applications to secretary@collegiate4-H.org
iii. Voting NAB members have to vote on people for groups
1. email or yahoo group vote so that members can get started faster
g. Ag Consortium
i. Received email for contact
ii. Will contact soon
VI. Old Business
a. Conference review
i. Regional presidents – make sure people fill out evaluations
VII. New Business
a. Strategic Plan Committee Assignment – monthly meetings should occur before national meeting; absent members were assigned positions
i. Diversity – Lisa, Sarah
ii. Communication and Membership Education – Crystal, Nocona, Dan, Advocacy and Web Team Liaisons
iii. Service – Nocona, Casey, Alyssa
iv. Partnerships – Lisa, Jessica, Amy, Ashley
v. Organizational Affairs – Autumn, April, Crystal, Dan
b. 2009 National Conference - Beth
i. Briefing on current planning stage
1. Apply for Grant – biggest issue at this point
a. Applying to NAB in a couple of weeks
b. Setting up email/yahoo poll for voting purposes
ii. Possible Donors
1. NAE4-HA
2. Talk to Partnership group for contact
c. Internal Communications
i. Facebook, Yahoo, Listserv, etc.
1. set-up and maintain for regions
2. be involved in national groups
d. Regional Presidents
i. Contact officers in region to get list of contacts for region
ii. Send to Yahoo group and web team
iii. Contact state office for Collegiate 4-H groups in your state, Jessica has a standard email.
iv. Post at least 5 opportunities or ideas on message board each month or have your secretary do it.
1. shows what region/specific clubs are doing to help inspire others
VIII. NAB Goals
a. 5 new clubs by 2010 from 1890 institutions, contact 1994 institutions
b. Adding diversity section to club of the year application
i. Added by Nocona, send to Jessica to be put up on the website
c. NAB being apart of the education planning portion of next year’s conference
d. Strengthening contact with National 4-H Council through Eddie and Cathann
i. NAE4-HA also
e. Defining roles for strategic plan and get it down in writing
i. Roles defined be those within the committee
f. Ag Consortium strengthening appearance with other organizations
g. Increased interaction with local 4-Hers (youth and other programs)
i. # of hours to be decided by the Service team
ii. To be enforced by regional presidents
h. National Service Project of Emphasis
i. To be done on the Saturday of National 4-H week
ii. 700 members involved by 2012
iii. Regional presidents to encourage groups to fill our forms for feedback
i. Increase Collegiate 4-H membership
i. At least three new clubs per region
ii. Goal for the number of people at National Conference in 2009
j. Increase the number of national sponsors to lower the price of the national conference to allow for the increase in the number of people
i. To be worked on by the Partnership committee
k. Proposal for Alternative Spring Break at upcoming regional conferences
l. Each committee should find at least one way they can contribute to 4-H
i. At least one goal for the next meeting
IX. Contact List
a. Review and send any corrections to Nocona
X. Committee Meetings (organizing)
a. Diversity – Sarah
b. Nocona – Service
c. Lisa – Partnership
d. Autumn – Organizational Affairs
e. Community and Membership Education – Jessica (not sure on this one)
XI. NAB Member Bios
a. Send picture, major, region, position, bio, goals for self with NAB (I think that’s all) to Jessica to be put on the website.
b. Also send her your regional officer information
XII. Next Meeting – April 5th at 8pm EST (5pm PT, 6pm MT, 7pm CT)
a. Same phone number for next meeting, good for 120 days
b. When number changes, Casey will send out new number through email
XIII. Adjournment - 9:11pm EST (6:11pm PT, 7:11pm MT, 8:11pm CT)

Respectfully Submitted,
Nocona Canady
NAB Secretary
(assisted by Lisa Richardson, Northeast Rep.)

FEBRUARY 12, 2008

2008-02-19T23:32:00.001-05:00

The February 12, 2008 meeting of the National Action Board of the National Collegiate 4-H Organziation was called to order at 9:07 PM (CST). Amber Mathisen (Western Region Second Year NAB and proxy for April Mendenhall) called the meeting to order. Members present included Autumn Sheridan (Western Region Representative), Antoine Jefferson (Southern Region Second Year NAB), Christy Clary (Advocacy Liaison), Jessica Falkenthall (Web Team Liaison and North Central Region Representative), and Amy Schwertner (Secretary.)
Jefferson moved to approve the meeting minutes. Sheridan seconded the motion. The meeting minutes were approved, and the meeting continued.
There was no reading of the minutes or manager’s report.
Under old business, discussion of the strategic plan was first on the agenda. NAB members present decided to discuss information regarding the strategic plan during our meetings next week in Denver at the National Collegiate 4-H Conference.
The following information was then discussed regarding national conference:
NAB Workshop - Amy and Jasmine will work on this weekend and e-mail any hard copies to conference team. Will need projector. There are approximately 10 delegates who have signed up for this workshop.
Service project applications- Decided that there are no changes that need to be made to the applications. Amy sent all applications over the NAB list serve. Amber will be sending an e-mail later this week to all conference delegates. The e-mail will include conference agenda and information, and applications. Jasmine will send an e-mail with information specifically regarding club establishment guidelines and dues by the end of this week to the national list serve. Jefferson will inform Jasmine.
National service file- Mendenhall is still working on this and is still accepting projects.
NAB applications- Falkenthall will work on business manger and secretary applications to be sent in to conference delegates.
National Service project grant- Nothing has been completed on the grant.
The next item of business was discussion on the North Eastern Region. Currently there are no NAB members registered for conference from this region. However, there are delegates registered from the University of Maryland and Rutgers University. Mathisen will contact someone from the North Eastern Region to see about getting a representative from their region to sit in on the NAB meetings during conference.

Clary gave a quick update on the advocacy team. She said that the national newsletter that will be handed out at conference is nearly ready. She still has a small space that needs to be filled, and if anyone has anything they would like to put in this place they should get in contact with her.

Mathisen then briefly went over the NAB’s schedule for conference. Eddy Mentzer will be attending conference in place of Byron Garrett. He will be sitting in on the NAB meetings during conference and will share information from Cathann Kress and the National 4-H Center. Meetings on Wednesday will begin at 5 PM. Betty from NAE4-HA will be present at the Wednesday evening meeting. NAB will break for dinner at Trail Dust, and return to the hotel for further meetings later that night if needed. Mathisen will send out an agenda later this week.

It was mentioned to promote the Agriculture Consortium Liaison positions. There are two positions that need to be filled for next year.

Falkenthal then asked about the $2,000 donation that the conference team should have received from the Ag Consortium. Mathisen was not sure, but would check with Mendenhall to see if the money had been received.

Jefferson then moved to adjourn the meeting. Sheridan seconded the motion. The meeting was adjourned at 9:39 PM (CST.)

Respecfully,
Amy Schwertner
NAB Secretary

JANUARY 22, 2008

2008-02-19T23:31:00.000-05:00

National Action Board Meeting

Members Present:
Sarah Edens- Southern Region President
Amber Mathisen- Western Region Second Year NAB
Antoine Jefferson- Southern Region Second Year NAB
Autumn Sheridan- Western Region NAB Representative
Amy Schwertner- Secretary
April Mendenhall- Conference Coordinator and Appointed NAB Chair
Christy Clary- Advocacy Team Liaison
Jessica Falkenthal- Web Team Liaison and North Central Region Representative

Members Not Present:
Kristie Storms- North Central Region President
Megan Baker- North East Region President
Beth Bray- North Central Region Second Year NAB
Jasmine Honore- Business Manager

The January meeting of the 2007-2008 National Action Board was called to order on January 22, 2008 at 9:10 PM (CST) via teleconference call by Mendenhall.

The agenda for NAB meetings during national conference was discussed first. It is as follows: Strategic Plan, NAE4-HA, and regional acceptance.

Jefferson is creating a constitutional amendment that will add a diversity section to the club of the year application. Falkenthal then mentioned that an amendment should be created that addressed the NAB chair person. NAB members present agreed with Falkenthal that the NAB chair person should be someone who has had national collegiate 4-H experience and who has successfully completed their past position at the national level. The national organization should be able to vote on the NAB chair person, and this should become effect at the 2009 national conference. A constitutional amendment on the NAB chair person election may be seen at the upcoming national conference.

Mendenhall then announced that Eddie Mentzer and Betty Wingerter would be joining the National Action Board during their Wednesday night meetings at national conference. Wingerter is requesting a list of questions from us for her to answer regarding her NAE4-HA’s relationship with the national collegiate 4-H organization. NAB members should check the Facebook group for brainstorming ideas about the two organizations partnership.

Mendenhall then mentioned that Storms, Bray, and Cerny have not registered for conference yet. Mathisen said that she would try to get in touch with Cerny and Stroms to see if they are planning on attending, and Falkenthal said she would speak with Bray.

Antoine then updated NAB on the diversity activity he will be presenting at conference.

Applications were discussed next. Falkenthal and Schwertner spoke about the National Service Project of Emphasis application. Falkenthal suggested that clubs develop the service project at conference, and then the community serviced project team could organize the project. Discussion and ideas followed. Schwertner then mentioned that she e-mailed the web team, advocacy team, and club of the year applications to the NAB list serve prior to the meeting.

Schwertner said she had no update on the list of service project grants. This issue will be discussed more during the NAB meetings at conference.

The Round Table Discussion workshop at conference will be presented by Schwertner and Honore. The workshop will focus on the information about the National Action Board. They will let Mendenhall and Mathisen know what materials they need.

Advertising of the secretary, business manager, and agricultural consortium positions was discussed next. Since regions choose their own representatives to interview in front of the NAB panel, a short information paper was discussed for candidates to fill out prior to interviews. The paper would include information such as why they want the position and their involvement in the collegiate 4-H program. Mathisen volunteered to work on the application and would send it to the list serve when finished. All of these applications as well as web and advocacy applications will be sent to the national list serve prior to conference.

Clary said that she got all of information from Kristen Barnhart for the voting member orientation and is ready for the meeting.

Mendenhall announced that Mathisen and Sheridan would run the national business meeting because she would busy with conference duties.

Under regional updates, Falkenthal announced that the North Central Region is discussing creating a regional strategic plan.

Falkenthal then gave a short web team update. She said that she needed to pay $160 to the web hosting company for the website URL. Jefferson said that he would speak with Honore so that she could get in touch with Falkenthal about the payment.

Mendenhall then spoke of the conference banquet decorations. The 2009 conference planning committee is responsible for these decorations. It should be something that represents their conference or the city it will take place in.

The next NAB meeting will be held on February 12 at 9 PM (CST).

Jefferson then motioned to adjourn the meeting. Falkenthal seconded the motion. The meeting was adjourned at 10:27 PM (CST).

Respectfully,
Amy Schwertner
NAB Secretary

DECEMBER 4, 2007

2008-02-19T23:28:00.001-05:00

National Action Board Meeting with Cathann Kress

The December 4, 2007 meeting of the National Action Board was called to order at 9:07 PM by April Mendenhall (Conference Coordinator and acting NAB Chair.) Amber Mathisen (Western Region Second Year) moved to approve the minutes from the last meeting. Sara Edens (Southern Region President) seconded the motion.

Under old business, NAB discussed their thoughts and ideas for improving the National Collegiate 4-H Organization with Cathann Kress (Director, Youth Development National 4-H Center.) The meeting proceeded with Kress asking questions and NAB members responding.

Mendenhall began explaining to Kress what progress we have made, and the ideas that were outlined in the document sent to Kress prior to the conference call. The document has five benefits that NAB see’s collegiate 4-H having toward the 4-H program. Over the past three years, the National Collegiate 4-H Organization has been working on service project that are nationwide. Recently, the NAB has been brainstorming what we see our organization doing in the future.

Jessica Falkenthall (Web Team Liaison and North Central Region Representative) continued this discussion by telling Kress about our most recent service projects. Operation Military Kids was voted on as national service project by the national body at the 2006 National Collegiate 4-H Conference. Information about what clubs can do for this service project was added to the website so that collegiate clubs could become more involved at the national level. NAB would like to see training given to conference delegates regarding the national service projects as well as the new 4-H SET initiatives.

Falkenthall continued by added that we would like to see a continuous service project done over a certain period. We would like for the service project to relate to the 4-H mission areas as well.

Kress then asked the NAB how state 4-H program leaders and the National 4-H Center could help the National Collegiate 4-H Club. Mendenhall answered by saying that we would a liaison from the National 4-H Center. This would give our organization some continuity, because we have such a high turnover rate among the NAB officers. The liaisons roles would be to have a contact list of all of the collegiate 4-H clubs from across the nation. This person would also give our organization a place to house documents and paperwork. The liaison would be able to give the collegiate 4-H organization support and information about the mission mandates from the National 4-H Center, as well as training at our national conferences.

Kress then asked us what other needs we were looking for. NAB responding with funding. The organization could really use funding when it comes to individual clubs planning and hosting regional and national conferences. Although most clubs are able to get some support from the student governments, it usually is not enough to host a large event such as national and regional conference. We would also like to be able to offer community service grants to clubs so that they can participate in the national community service project, as well their own club’s service projects.

Kress then announced that her staff at the national 4-H center are looking at opportunities they can provide collegiate 4-Hers with that will coordinate with every school’s academic schedule. They are also discussing the idea of combining national events so that everyone can see what opportunities are available Falkenthal then mentioned the idea of combining the National Collegiate 4-H Conference with the National NAE4-HA Conference. Falkenthal and Mendenhall already have plans of meeting with the NAE4-HA president the following week.

Kress then asked NAB what we would like to see at our conference. The answer included workshops that focus on the 4-H mission mandates, especially the recently released 4-H SET. An idea that came up during discussion was that each conference meal could focus on one mission mandate. This way it would meet the entire delegation rather than the 20 or 30 that sign up for a particular workshop. We would like someone from the national 4-H center to be available to present the workshop, because they know first hand about the mission mandates. Kress said that she would check with Byron Garrett to see if this could be a possibility.

The next steps that need to be taken to reach these goals include encouraging collegiate 4-H members become more involved at the national level. Work also needs to be done to achieve the goals outlined in the strategic plan. These first few steps need to be accomplished by the National Action Board.

To create plans that would work with collegiate schedules, the National Collegiate 4-H Organization would need some structure. Because there is such a high turnover rate within the organizations leadership body, the organization needs someone that could be a continuous advisor or liaison between the collegiate 4-H organization and the national 4-H center. This person could carry on information from old member to members without the organization missing a beat.

Kress then mentioned that she can communicate with NAB through the NAB list serve and Facebook group. Mendenhall said she will forward our goals on to Kress, and Falkenthal explained what our longer term educational goals were. Kress then said that she would begin working with her staff to see what they could do to help us accomplish our goals, thanked us for our time and left the conference call.

Under old business, Mendenhall then explained about NAB’s idea of creating an alternative spring break program. This program could focus on the new mission mandates, but last for a continuous month. This would allow various universities to participate in the leadership opportunity during each of their various spring break schedules. A project could be done within a larger city where the program could move from school district to school district throughout the month with each changing week. There could be new facilities each week from new universities from across the country.

Edens then commented on the Southern Region conference. There were 14 participants. They discussed the idea of combining their regional meeting with the Southern Region Volunteer Leaders Association meeting. She mentioned that this would lower the cost to approximately $25 per person. Casey East, Troy University is checking for more information and will report back at a later date.

Falkenthal said that the North Central Regional is still discussion who will host the 2009 National Conference.
Mathisen then motioned to adjourn the meeting. Edens seconded the motion. The meeting adjourned at 10:04 PM (CST).

Respectfully,
Amy Schwertner
NAB Secretary

November 27, 2007

2007-12-04T10:44:00.000-05:00

National Action Board Meeting Minutes
November 27, 2007

Members present:
April Mendenhall- Conference Coordinator, appointed Chair after Tommy Inglis resigned
Megan Baker- North Eastern Region President Antoine Jefferson- Southern Region Second Year
Amber Mathisen- Western Region Second Year
Jasmine Honore- Business Manager
Amy Schwertner- Secretary Christy Clary- Advocacy Team Liaison Jessica Falkenthal- Web Team Liaison, proxy for Kristie Storms
Autumn Sheridan- Western Region representative, proxy for April Mendenhall

Members Absent:
Kristie Storms- North Central Region President
Sarah Edens- Southern Region President
Beth Bray- North Central Second Year Vanessa Cerny- North Eastern Second Year

The November meeting of the National Action Board of the National Collegiate 4-H Organization was called to order at 9:04 PM (CST). Mendenhall called the meeting to order via teleconference call.

Schwertner announced that the minutes from the October meeting have been posted on the NAB blog. Falkenthal moved to accept the minutes as posted to the blog. Jefferson seconded the motion. Motion passed unanimously.

Under old business, Mendenhall reminded members that NAB will be having their December meeting on December 4 at 9 PM (CST). Cathann Kress, National 4-H Council, will be participating in the conference call. Falkenthal delivered the document to Kress that NAB had prepared for her in October and would be sending to the NAB list serve. All members are asked to review and be familiar with the document for the December meeting as it will be referred to during the discussion with Kress. Falkenthal also reminded members to read the posts on the NAB Facebook group as they will also be referred to. Falkenthal will send links to the Facebook group and the document in an e-mail to the NAB list serve. Finally, Mendenhall asked that all NAB members be in attendance at the December meeting to maintain the status of our national organization.

The second item of business discussed was the creation of a set of Education goals for the national organization for the next three years. The goals should be related to the national initiatives set by National 4-H Council and are suppose to give direction to the next three national conferences as well as the regional conferences. Discussion on developing a document and goals to present to Kress at the December 4 meeting followed. Falkenthal mentioned developing a certification that conference delegates could receive after attending the workshops or trainings. There are six different emphasis areas, and Falkenthal mentioned that NAB focus on teaching two areas at the regional conferences in 2008, two at the national conference in 2009, and two at the regional conferences in 2009. Members agreed that this would present each of the six emphasis areas to collegiate 4-H members within the next two years. Mendenhall said that she would prepare a short document using the six educational goals from the Volunteer, Research, Knowledge, and Competency document. She will revamp each area so that it is focused toward collegiate 4-H members instead of 4-H volunteers. Once the document is prepared she will send it to the NAB list serve. Members should look over the document before the December 4 meeting; it will be presented to Kress, and members should be familiar with the document.

Discussion on the strategic plan was the next item of business. NAB went over several different areas of the strategic plan that need to be developed before national conference 2008.

-The first area of concern was the National Acton Board Handbook that Mendenhall has been preparing. The handbook is a document that lists responsibilities of each position on the National Action Board. Each member has been asked to prepare a short description of their position’s responsibility on the National Action Board. The descriptions should be e-mailed to Mendenhall as soon as possible.

-Diversity was the next area of concern. Jefferson spoke on the progress he and Honore have been making toward the NAB’s diversity goals. He said that they have developed two different ideas to increase the diversity of the collegiate 4-H organization. The first is club oriented. The idea is for clubs to partner with people outside of the 4-H family to complete projects and activities; thus, increasing the awareness of collegiate 4-H, and hopefully, increasing the diversity of the organization’s members. Secondly, they would like to encourage collegiate 4-H clubs from 1890 schools to partner with 1960 schools. This will create a completely diverse new group of individuals for the collegiate 4-H family. Jefferson was asked by Mendenhall and agreed to create an informational document explaining ways clubs could become more diverse. The document will be added to packets given to delegates at the National Collegiate 4-H Conference. Jefferson and Honore will also plan an ice breaker game that focuses on diversity for the national conference. Jefferson will also make changes to the club of the year application so that it diversity. This document will be presented to delegates at the national business meeting to be approved.

-Mendenhall then discussed the possibility of collegiate 4-H partnering with NAE4-HA. This was one of the goals set in the Organizational Affairs section of the Strategic Plan. Mendenhall announced that Betty Wingerter, President of the NAE4-HA national organization and former Ohio State Collegiate 4-H member, will be meeting with the National Action Board on February 20 in Denver. Wingerter will discuss with the NAB possibilities of the two organizations partnering and possibly combining the two conferences. Mendenhall will be contact with Wingerter until the meeting in Denver.

-The next item of business pertaining to the Strategic Plan was in regards to the National Service Project of emphasis. Both of the current national service projects expire at conference in 2008 and a form needs to be created to either get the current projects renewed or for new applicants. Falkenthal mentioned that she had the past requirements for submitting a national service project, and Schwertner has the form used two years to submit service projects. Falkenthal and Schwertner will work jointly to develop an application for submission for the national service project of emphasis. The service projects submitted will be voted on by delegates at the national business meeting.

-The National Service File, also known as “Ideas in Motion,” was the next area of concern discussed regarding the Strategic Plan. Mendenhall is currently updating the 1990 file as well as compiling new service projects for a packet that will be distributed to delegates at national conference. All NAB members were asked to fill out the “Ideas in Motion” form with service projects that their club has participated in. This will add more service projects to the book and give delegates more ideas for their clubs. Falkenthal e-mailed a link to the form to all NAB members.

-The last area of concern regarding the Strategic Plan was the Service Project Grant that was discussed in the Community Service section of the Plan. Because NAB does not have the funds to provide a grant to clubs of the national 4-H organization, Schwertner will compile a list of grants available that clubs can use to apply for if funds are needed. The list will include the name of the grant, the deadline for submitting the grant, and a link to access the grant. The list will be added to the national collegiate 4-H website for clubs to access when needed.

A National Conference update was given next. Mendenhall discussed several different activities that they will be offering delegates, and also asked NAB members to lead some of the workshops.

-At the 2008 national conference they will be offering a National Action Board Workshop. The goal of the workshop is to give delegates a better understanding of what the National Action Board is, and their roll in the national collegiate 4-H organization. Mendenhall asked for a coordinator for this workshop who would develop a short agenda and lead the discussion. Schwertner volunteered, and Honore said that she would assist.

-Mendenhall then went over NAB requirements at national conference. National Action Board members are asked to be at the Renaissance Hotel before 5 PM on February 20, because the meeting with Wingerter will begin at 5. Because the airport is a good distance from the Hotel, members’ flights should arrive no later than 3:30 PM. Cathann Kress and Byron Garrett will also be participating in the meeting with Wingerter so it is imperative that all National Action Board members be present and on time. There will also be a meeting during the dance on Saturday night. All new NAB and old NAB members are required to participate. The meeting will be an informative meeting for new NAB members.

-The selection process for secretary and business manager was discussed next. Schwertner said that she had the web and advocacy team applications and would e-mail to the NAB list-serve for review. Applications for the secretary, business manger, and web and advocacy team will be sent in an e-mail to delegates prior to conference. If there are any changes or questions that NAB members would like to see added to the applications they should get in contact with Falkenthal as she will be compiling and creating the new applications.

-Finally, NAB discussed the voting member orientation. The orientation went very well at conference 2007 and made the business meeting run very smooth. The orientation will last one hour and should introduce proper voting procedures and amendments that will be on the floor for discussion. Clary volunteered to lead the orientation, and Schwertner will help.

Under regional updates, Falkenthal reported on the North Central Region. They had their regional conference the first weekend of November in Purdue. Next fall their regional conference will be hosted by the University of Missouri. The North Central Region will also be hosting the 2009 National Collegiate 4-H Conference in either Kansas City or the Twin Cities of Minnesota. Falkenthal was elected as the 2008 North Central Region President and will be next years National Action Board Chair.

Under Web and Advocacy updates, Clary announced that the news letter has not gone out yet. They are still working on it, and it should go out in the next few weeks.

The next item of business was the National Leadership Grant. Honore said that she had sent the grant to Baker, but it had never been cashed because the North East Region no longer needed it. Since the 2008 National Conference team had also applied for the grant, discussion began on weather or not the money would go to them. Mendenhall said that the grant would be helpful in paying for National Conference workshop. Discussion was tabled to the next meeting.

Sheridan then moved to adjourn the meeting. Mathisen seconded the motion. Motioned passed unanimously. The eleventh meeting of the National Action Board was adjourned at 10:16 PM (CST).

Respectfully,
Amy Schwertner
National Action Board Secretary

October 9, 2007

2007-10-18T19:28:00.000-05:00

October NAB Meeting

Members Present:
Jessica Falkenthall- Web Team Liaison
Amy Schwertner- Secretary, proxy for Sarah Edens
April Mendenhall- Conference Coordinator, proxy for Tommy Inglis
Christy Clary- Advocacy Liaison
Jasmine Honore- Business Manger
Amber Mathisen- Western Region Second Year NAB

Members Absent:
Beth Bray- North Central Region Second Year NAB
Vanessa Cerny- North Eastern Region Second Year NAB
Antoine Jefferson- Southern Region Second Year NAB
Megan Baker- North East Region President
Kristie Storms- North Central Region President
Sarah Edens- Southern Region President
Austin Bishop- Ag Consortium Liaison
Tommy Inglis- Western Region President and NAB Chair

Members of the National Action Board met on October 9, 2007 via teleconference call for the monthly meeting. The first item of business was discussion on the document to Cathann Kress. The document is to explain how the National Action Board can benefit the National Collegiate 4-H Organization and how the board and the organization can benefit the National 4-H program. Falkenthal announced that she would be meeting Kress at a conference on October 19, and that she could bring the finished document with her to discuss the information in it in person. Information discussed to be put in the document included the following:
-Purpose of the National Action Board
-Training/Spreading Ideas
-National Calender
-Ways NAB could provide resources
-National Conference
-Club Initiatives
-Alternative Spring Break Program
-National Commercial

After discussion on the document, Falkenthal announced that the Grab Life, Give Life voting begins on October 21, 2007. If collegiate 4-H can get 20,000 votes first, then the National Collegiate 4-H Organization will receive a $20,000 endowment. To win, the organization needs 2,000 undergraduate students to vote every day for 10 days straight. To vote, students can go to www.grablifegivelife.com and vote for the Colorado State University’s “Dane-A-Thon.” Falkenthal also mentioned that if collegiate 4-H can win this endowment, then it could prove to National 4-H council that people actually care about the National Collegiate 4-H Organization. Falkenthal announced that she would send an e-mail via the list serve to announce the voting.

Mendenhall then gave an update on the 2008 National Collegiate 4-H Conference. Registration will be out November 5. The ski information is already on the conference website. Workshops that have already been determined will be on the conference website within the next few weeks, and currently, the cost per person is $225.

Falkenthal then made a quick announcement that a web cast about 4-H SET would be shown on Thursday, October 11 from 2-3. If anyone was interested in viewing it they should pre-register. Information could be found in the mass e-mail she sent.

The discussion ended at 10:24 PM (CST).

Respectfully,
Amy Schwertner
NAB Secretary

September 11, 2007

2007-10-18T19:26:00.000-05:00

September NAB Meeting

Members Present:
Megan Baker- North East Region President
Christy Clary- Advocacy Liaison
Kristie Storms- North Central Region President
Sarah Edens- Southern Region President
Amy Schwertner- Secretary
Austin Bishop- Ag Consortium Liaison
April Mendenhall- Conference Coordinator
Tommy Inglis- Western Region President and NAB Chair
Amber Mathisen- Western Region Second Year NAB

Members Absent:
Beth Bray- North Central Region Second Year NAB
Vanessa Cerny- North Eastern Region Second Year NAB
Antoine Jefferson- Southern Region Second Year NAB
Jasmine Honore- Business Manger
Jessica Falkenthall- Web Team Liaison

The fourth meeting of the 2007-2008 National Action Board was called to order on September 11 at 9:04 PM over a teleconference call.

Discussion focused on information that will be presented to Cathann Kress, National 4-H Council Representative. Mendenhall first went over all of the things mentioned in the August meeting discussion and ideas brought up on the NAB Facebook group as well as the message boards. She said that NAB must put together a report to present to Kress before our teleconference call with her. Questions discussed included how NAB and the collegiate 4-H organization can be beneficial to 4-H in general and what NAB’s purpose of existence is.

Following is a brief outline of what ideas discussed by members present about what will be put in the document that will be sent to Kress.

What will NAB put in the document?
Idea sharing
§ Creation of calendar of national events during National 4-H week
o Collegiate 4-H Website
o Facebook
Used as a networking tool
· Develop a sense of belonging at the national level
o Facebook
o Myspace
o National Conference
§ Gives ideas to new and existing clubs
§ Offers delegates leadership and community service opportunities
§ Is a way for everyone to learn about problems around other parts of the country
§
· Creation of national initiatives for clubs to achieve
o Possible training for this at national conferences
· Creation of an alternate spring break program and a scholarship for this opportunity
o Program during summer months so it won’t conflict with school
o Possibility of a large company, i.e. John Deere, to provide scholarships
Encourage universities in the same area to work together on national and regional projects
Develop a “state calendar” or a “national calendar” so that all university clubs know what’s happening with other clubs across the country
Create a national commercial for promotion
Can link commercial to 4-H Myspace and Facebook sites. If it’s viewed a lot it could be shown on television with little to cost to our organization.
Could make a video at national conference
Commercial/Video could be about a national initiative
Clubs could compete to see who can develop the best video and delegates could vote on videos at national conference

After discussion on these items and the document, Inglis stated that he would develop an outline and write a summary of these things so that they can be presented to Kress. NAB will meet on on September 25 at 9 PM CST to discuss the meeting with Kress.

Mendenhall volunteered to contact Kress to set a date for her to meet with NAB.

Mendenhall then mentioned that she is working on handbooks for the organizational affairs section of the strategic plan. She requested information from each NAB member about their individual duties on the National Action Board as well as their rolls within their respective regions. She asked that the information be sent to her via e-mail before the next meeting.

Baker then moved to adjourn the meeting. Edens seconded the motion. Motion passed unanimously. The meeting was adjourned at 9:49 PM CST.

Respectfully,
Amy Schwertner
National Action Board Secretary

July 24, 2007

2007-08-24T17:02:00.000-05:00

NAB Meeting
July 24, 2007

The fourth meeting of the National Action Board was called to order at 9:15 pm (CST) on July 24, 2007. It was a continuation of the unofficial meeting that was held on July 17. Members in attendance included Megan Baker- North East Region President, Amy Schwertner- NAB Secretary, Sarah Edens- Southern Region President, Jasmine Honore- NAB Business Manager, Jessica Falkenthal- Web Team Liaison and proxy for Kristie Storms, April Mendenhall- Conference Coordinator and proxy for Amber Mathisen, and Vanessa Cerny- North East Region Second Year NAB.

Members in attendance at the July 17, 2007 unofficial meeting included Amber Mathisen- Western Region Second Year NAB, Jasmine Honore- Business Manager, Amy Schwertner- Secretary, Jessica Falkenthal- Web Team Liaison, Christy Clary- Advocacy Team Liaison, April Mendenhall- Conference Coordinator, Antoine Jefferson- Southern Region Second Year NAB, and Sarah Edens- Southern Region President. There were not enough voting members present on the conference call to call an official meeting to order.

Announcements and updates from the Web and Advocacy Teams were given at the July 17 meeting. Falkenthal announced that the Web Team is working with the Advocacy Team on the database. They would like NAB members to write a page for the new area of the website. Falkenthal also gave an update on the database. She said that she is needing the following from each regional representative: a list of every active club in each region, and contact information for each of these clubs as well as an alternate member and advisor. Clary gave updates on the Advocacy Team. They are currently working of National 4-H items. This year’s theme for National 4-H Week is “Science, Engineering, and Technology” and Collegiate 4-H is welcome to use it as well. Therefore, the Advocacy Team will be updating material from last year to use this year during National 4-H Week.

Mike Razim was then accepted to the Advocacy Team, and Clary will be in touch with him.

The Ag Consortium position will be voted on through e-mail. Votes can be made until July 22. Schwertner will send both applications to NAB voting members.

The fist item of business that was discussed at the official meeting was the NAB Leadership Grant. Mendenhall had sent in a request for the grant so that it could be used to bring in a representative for a workshop at the 2008 Collegiate 4-H Conference. Baker also sent in a request for the Maryland 4-H Club; they would use the grant money to assist in funding the North East Regional Conference. Edens motioned to cease discussion, and Baker seconded the motion. All voting members present were in favor of closing discussion. Falkenthal then moved to give the $400 leadership grant to the Maryland Collegiate 4-H Club. Discussion followed. Edens then seconded the motion, and the motioned passed unanimously. The $400 NAB Leadership Grant was presented to the Maryland Collegiate 4-H Club to assist them in sponsoring the North East Regional Conference.

The next item of business was in regards to the Agricultural Consortium position. Voting delegates voted through an online pole, and the results were announced:

Members voting in favor of Austin Bishop, South Dakota State University Included:
Kristie Storms
April Mendenhall
Beth Bray
Amber Mathisen
Members voting in favor of Mike Razim, University of Missouri Included:
Sarah Edens
Megan Baker
Member abstaining from the vote Included:
Antoine Jefferson

After the results had been announced, Edens moved to accept Bishop as the new Agriculture Consortium to the National Action Board. Cerny seconded the motion. Motion passed unanimously.

Edens then moved to adjourn the meeting. Baker seconded the motion. Motion passed unanimously. The fourth meeting of the National Action Board was adjourned at 9:25 pm (CST).

August 14- NAB Meeting

2007-08-17T18:22:00.000-05:00

Present

April Mendenhall, Conference Coordinator and proxy for Western Region Representative

Sarah Edens, Southern Region President

Antoine Jefferson, Southern Region Second Year NAB Member

Amber Mathisen, Western Region Second Year Member

Kristie Storms, North Central Region President

Jessica Falkenthal, Web Team Liaison to NAB

Austin Bishop- Ag Consortium Liaison-Elect

Dale Leidheiser- National Collegiate 4-H Advisor

Byron Garrett- Liaison from National 4-H Headquarters

Absent:

Megan Baker, Northeast Region President

Vanessa Cerny, Northeast Region Second Year NAB Member

Beth Bray, Second Year NAB Member

Tommy Inglis, Western Region Representative and NAB Chair

Jasmine Honore, Business Manager
Amy Schwertner, Secretary

Christy Clary, Advocacy Team Liaison

The meeting was called to order at 10:07 by April Mendenhall. April was defaulted to the NAB Chair position. Jessica was appointed the temporary secretary.

Sarah moved to accept the minutes from June’s meeting and Amber seconded. The motion passed unanimously.

Noone from the Partnerships Committee was present to report on their previous meeting

Antoine moved to table the Partnership Committee Report to the next meeting. Sarah seconded. All in favor.

Reimbursement for Collegiate4h.org domain name. Antoine moved and Sarah seconded that Jessica be reimbursed for payment of the collegiate4h.org domain name. Motion passed unanimously.

Direction of the National Collegiate 4-H Organization.

Jessica discussed conversations she has had recently with Cathann Kress, National Director of Youth Development, National 4-H Headquarters, USDA and Byron Garrett, National Program Leader of Mission Mandates. There has been no followup by NAB with National 4-H Headquarters since the NAB Retreat last summer. The Strategic Plan had not been forwarded to Headquarters, in addition to no thank you notes for sponsoring the meeting. Jessica has since forwarded a contact list for this year’s NAB and the Strategic Plan. Unfortunately, the National Collegiate 4-H Strategic Plan did not answer the question of how Collegiate 4-H at the national level will benefit 4-H. There is no emphasis on service to 4-H or interaction with 4-H. We need to identify this. Cathann would like to meet with some NAB members very soon to discuss what we want our organization to be and evaluate how we can get there. Resources could be provide to the National Collegiate 4-H Organization if we were to identify what it is that our national organization is supposed to be about. Example: If XYZ Collegiate 4-H Club exists at XYZ University, what does it mean to their club members and their club to be a part of the National Collegiate 4-H Organization. How is there a benefit to the club towards being a part of a national organization?

Every 4-5 years the National Collegiate 4-H Organization goes through a crisis of “who we are and what is our national purpose?” and it would be nice to finally solve this and establish our relationship with the 4-H organization. How does our organization benefit 4-H as a whole? What is the value of having a NAB? What should NAB members be doing to make the national organization function?

Jessica asked Dale to elaborate on this as he has been involved with National Collegiate 4-H since the organization was formed in the 70s.

Dale mentioned that there was not a lot of continuity of leadership in the organization and how there are many challenges that collegiate organizations faces. He believes it would help if the National Collegiate 4-H Organization supported the national 4-H objectives and that would probably help provide National 4-H Headquarters with a reason to support us. Being involved with SET would be very beneficial for our organization.

He believes the value of NAB and a national conference for Collegiate 4-H is to further alignment with 4-H by offering training in Youth Adult Partnerships, science, technology, GPS, GIS, and provide methods and resources to how all collegiate 4-H clubs can do this locally.

Ideas and Comments

SDSU- Austin would like to see Collegiate 4-H be advocating the need to “get involved during college” to high schoolers during state conferences. Needs to DO stuff. There are other clubs, or start a new clubs.

We need to create a sense of belonging to a national organization

We’d like to create a National Service Outing similar to an alternate spring break. This could go on during winter breaks or offered during several weeks during the spring break season. This would be coordinated by NAB. (Idea proposed for Jess to setup a web survey to gauge Collegiate 4-H members interest in participating in such an event)

Campaign where land grants 1862 and land grants work together to help create clubs.

Headquarters and National 4-H Council have done a great job in doing professional development opportunities such as the Collegiate Facilitator opportunities. We feel there is a need for national opportunities that reach more people. They give Collegiate 4-H visibility. Need to be able to use NAB members as Facilitators to advocate Collegiate 4-H.

Dale mentioned that Colorado 4-H is involved in a series of events at home football events for kids and children. 4-H is present at village. SET activities, GPS scavenger hunts. Colorado Youth Summit that engages youth in service and making an impact.

We’d like to create a National Collegiate 4-H promotional video with clubs from everywhere featured. Personalized regional ones. State video commercials.

The National Action Board needs to know what’s going on. Has someone to understand what others are doing.

1- Management- communications. Ensures that committees do work. Converse about what clubs can do. Devise ideas how Collegiate 4-H Clubs can align with national organization. Manage by supplying information.

2- Creating a retreat nationally for leadership. USDA and Council train us on this.

4-H SET- Science Engineering and Technology

Visit http://www.fourhcouncil.edu/scienceengineeringtechnology.aspx to learn more about SET. This is a very important area of discussion for what 4-H is and where we are going. Collegiate 4-H Clubs need to get involved in this. (All NAB members need to be well versed in this topic prior to the next NAB meeting, so read the website and files.)

Byron Garrett joined the call to discuss 4-H SET with NAB.

Currently 5.9 million young people are involved with Science, Engineering, and Technology within the 4-H Program. The goal is that by 2013, we will have involved 1 million more youth in 4-H SET programs.

Right now the framework for making this happen is being developed. This consists of a national SET leadership team and then each state has a designated SET Liaison who is an adult (in most cases a state 4-H staff member or a local staff member) and perhaps a youth liaison.

What does this 4-H SET initiative really mean? Didn't you say that 4-H was already doing SET programs? What's changing?
The framework for progress is being developed that outlines 4-H SET’s objectives in seven key areas: program development, professional and volunteer development, curriculum development, evaluation and research, communications, collaboration and partnerships, and funding. This framework is based on four guiding principles that give 4-H a clear niche in the SET arena. They are:

Science, engineering and technology learning takes place in the context of the Essential Elements of 4-H Youth Development.
4-H’s approach to science, engineering and technology must include youth/adult partnerships.
Programs are based on National Standards.
Programs are delivered in a variety of setting and locations and involve diverse audiences.

What materials are available about creating SET 4-H clubs? October 11^th will be the 4-H SET Internal Launch, which is to be held at NASA in DC.

Visit the 4-hbrandnetwork.org for information about promoting National 4-H Week. Counties and local 4-H will be watching the NASA event through teleconference equipment and then planning local events. Local agents have been invite.

How can Collegiate 4-H help the 4-H SET program/initiative?

Get clubs thinking about cutting edge science and utilizing their land grant universities connection.
Look for information and stats from the RAGS report. Business came to the table. We believe that youth will go into science. How can we tie into that?
Mentoring, tie into technologies and teach others.
Advocate the success of the 4-H SET program.
Help local or institution focus and develop 4-H SET programs.
Supply feedback for the 4-H SET area.
What is the broadest way possible to incorporate ideas for technical or professional organizations? Need to recruit volunteers that come from science areas. Identify some technical and professional organizations that 4-H should partner with to find such volunteers.

We need a shift in thinking. What about me and what about us needs to go away….

Start thinking about what can we do as a part of the national 4-H system.

Support 4-H…. how, how, how? How do we serve? What is the role of NAB at a national level to help 4-H?

How do we tweak this to serve all 4-H members?

Currently there is YIG/YAP (Youth in Governance and Youth Adult Partnerships). The other mission mandates will soon follow with national initiatives. Healthy Living- national conversations about healthy living will be conducted in a similar fashion as the 2002 National 4-H Conversations. They will need people to serve on the leadership team for that. Citizenship- they’re still developing the structure of things for this area. Need to create some uniquely different from CWF.

We can:

Dream projects at national level for healthy living or citizenship.
Identify program that need funding. Creative ideas that are effective that youth will be engaged in. Bring to scale.
One final thing: facilitators- Headquarters is trying to identify other opportunities.

On the topic of state leaders creating similar experiences within states: Need to keep us engaged and increase skill sets while using our 4-H experience.

Needs:

We need to get the nation to collaborate together.
Getting us involved in leadership deals such as SET and leadership conferences.
Increase skills and competencies of members engaged in science programs. Want to see them graduate and continue into science careers
We have to provide opportunity to reach interested potential Collegiate 4-H members.

Ag Magic- would be a good curriculum to use. LSU teaches 4^th and 5^th grade about Ag fun. Setup fair.

Coming up with new ideas could be overwhelming. Finding a way to align ourselves with existing things. It will be easier to handle by aligning instead of creating new ideas.

More reasons we need a national organization?

We advocate for local clubs.
We recruit for local clubs.

It was resolved that in order to continue this discussion, NAB members needed more time to think things over and come back together.

Austin, April, Antoine, Kristie, Amber, and Jess agreed to post on the NAB discussion board about these topics.

As NAB covered a lot of new topics today, it is very important that other NAB members know immediately what is going on. NAB members that were present during the discussion will be calling other NAB members to update them on what NAB is doing.

All NAB members will be expected to post their thoughts on the topics provided on the NAB Facebook discussion board. After we are actively participating, Jessica will invite Cathann to participate in the group.

Names of people to call and who will be contacting them.

Jasmine- Antoine

Beth- Kristie

Megan- Jess

Vanessa- Antoine

Tommy- Amber & April

Christy- Jess

Amy- Sarah

The next NAB meeting in September will be solely to finalize the thoughts of what NAB members believe the responsibilities of NAB need to be and where the national organization needs to go and finalizing our proposal to Cathann about what the National Collegiate 4-H Organization can bring to the table with National 4-H. We will schedule a meeting with Cathann via online or conference call for late September/ early October. Jessica and April have been identified as the liaisons to Cathann. We need to take this very seriously as the meeting will determine whether there is a need for a national organization or if we should cease to exist.

As there were many conflicts with the next meeting being held on the second Tuesday of the month due to new schedules for the new schoolyear, NAB members need to vote this week on what their availability is for NAB meetings.

June 12, 2007

2007-07-05T11:14:00.000-05:00

NAB Meeting
June 12, 2007

Members in Attendance:
Megan Baker, North East Region President
Sarah Edens, Southern Region President
Tommy Inglis, Western Region Representative and NAB Chair
Amber Mathisen, Western Region Second Year NAB
Jasmine Honore, Business Manager
Amy Schwertner, Secretary
April Mendenhall, Conference CoordinatorChristy Clary, Advocacy Team Liaison
Jessica Falkenthal, Web Team Liaison

Members not in Attendance:
Kristi Storms, North Central President
Beth Bray, North Central Second Year NAB
Vanessa Cerny, North East Second Year NAB
Antoine Jefferson, Southern Second Year NAB

The third meeting of the 2007-2008 National Action Board was called to order at 9:21 PM (CTS) by Tommy Inglis. Schwertner announced that the minutes from the last meeting were posted to the blog. Edens motioned to accept the minutes, and Baker seconded. All approved.

Honore reported that there was no change in the Business Mangers report and the balance remained at $2,033.38.

Under old business Inglis announced that the only Strategic Plan update that was missing was from the Partnership Section. Baker was not assigned to any section of the Strategic Plan, so she was asked to partner with Storms, Cerny, and Inglis on the Partnership Section. All other sections of the Strategic Plan had their progress reports turned in. Inglis encouraged everone to use the NAB conference call number to communicate with their groups about their individual sections of the Strategic Plan. This can also be a way to help new members understand the goals of the Strategic Plan.

Falkenthal then gave a brief update on the website database. It is expected to be completed by August 1. After it is up and running, clubs from each region will be asked to fill out a form. NAB can then contact clubs that are not on the national listserve.

The two leadership grant applications that were submitted by the 2008 National Conference Planning Committee and the University of Maryland were then reviewed and discussed. Baker spoke on behalf of the University of Maryland. She said that the University of Maryland is requesting the leadership grant because they are a new, small club with very little funds. They are planning the 2007 North East Conference and they plan to divide the money up for workshops, paper/handouts, and to help lower the cost of conference in hopes of getting more delegates to attend. Currently they are charging delegates $100 per person to attend conference, and are expecting 20-40 delegates to attend. She also informed the NAB that their Student Government will not assist in funding, because they do not a 20+ member Collegiate 4-H club and are not recognized as an organization by the University of Maryland Student Government.
Mendenhall spoke on behalf of the 2008 Conference Planning Committee. She said they would like the leadership grant to bring in a professional conference coordinator to teach individuals about putting on a national conference. Currently there is no record of how to organize a national level conference/event for the National Collegiate 4-H Organization, and this would be a professional way to gather materials and information. The money from the leadership grant will be used to cover the cost of printing materials and handouts that the coordinator will have. She also announced that they are estimating between 250-300 delegates at the National Conference. After discussion, the NAB asked both groups to write and send in a budget of how they will be using the leadership grant. Discussion was then tabled to the next meeting.

Clary then gave a report on the newsletter. She said she should be receiving an article from the Southern Region by Thursday, June 14. The only other article she lacks is one regarding the North Central Region Conference. The newsletter will be sent within the next week.

Since the last meeting, Schwertner had received a Web Team Application from Heather Gottke, The Ohio State University. NAB reviewed the application. Mathisen motioned to accept the application. Edens seconded the motion. The motion passed unanimously.

Schwertner then discussed the possibility of setting time limits for each item of the agenda. She informed the NAB that the 2006-2007 NAB had put time limits on agenda items so that meetings did not run too long and discussion was brief yet informative. There was discussion on the topic. Members agreed that this was a good idea. Inglis said that he would begin assigning time limits to agenda items. Honore volunteered to act as the “Sergeant at Arms” and keep time. NAB agreed that meetings would be kept to one hour.

Mendenhall then gave a brief National Conference update. She said that surveys for the ski trip went out this week so that can receive feedback and start compiling packages. Registration forms will be out by September 1 and will contain workshops that will be presented by professionals. If any Collegiate 4-H member would like to present a presentation at the national conference, Mendenhall requested that you send in an application as soon as possible. Applications can be found on the National Conference Website at http://nationalconference.collegiate4h.org/

Falkenthal gave a web team update. She said that she has been updating and requesting links for the website. She does need help generating discussion on the message boards, because traffic is decreasing. To create more traffic on the message boards she asked members to create new posts. Posts can include information about individual clubs, questions about what other clubs are doing, etc. She also announced that she is planning a “look redesign,” and she is working with the advocacy team to create a section on the website titled “How to create a new club.”

Inglis also asked regions to get their regional websites updated. Falkenthal volunteered to help regions put together their websites.

Baker then motioned to adjourn the meeting. Edens seconded the motion. Motion passed.

The third meeting of the 2007-2008 National Action Board was adjourned at 9:56 PM (CST).

Respectfully,
Amy Schwertner
National Action Board Secretary

May 22, 2007 NAB Meeting

2007-06-04T11:47:00.000-05:00

NAB Meeting
May 22, 2007

Members in Attendance:
Kristie Storms, North Central Region President
Sarah Edens, Southern Region President
Tommy Inglis, Western Region Representative and NAB Chair
Antoine Jefferson, Southern Region Second Year NAB
Jasmine Honore, Business Manager
Amy Schwertner, Secretary
April Mendenhall, Conference Coordinator
Christy Clary, Advocacy Team Liaison
Jessica Falkenthal, Webs Team Liaison

Members not in Attendance,
Megan Baker, North East Region President
Beth Bray, North Central Region Second Year NAB
Vanessa Cerny, North East Region Second Year NAB
Amber Mathisen, Western Region Second Year NAB

Inglis called the second meeting of the 2007-2008 Naitonal Action Board to order at 9:14 Pm CST on May 22, 2007. Jefferson moved to accept the meeting agenda, and Edens seconded the motion. The motion passed unanimously. Schwertner announced that the previous meetings minutes could be found on the Collegiate 4-H Blog. Jefferson moved to approve the minutes as posted to the blog. Storms seconded the motion. Motion passed. Honore then announced that there had been no credits or debits made to the NAB account, and the current balance is $2,033.83.

Under old business, there was discussion on the Agricultural Consortium Liaison. Inglis said that he would put an application form on the message board for the position. The NAB unanimously decided that the deadline for application submissions will be July 1, 2007.

Clary then gave a rpeort for the Advocacy Team. She announced that the Advocacy Team is working on the current newsletter. She will put an article in the newsletter regarding Advocacy Applications. The National Action Board will also advocate the Advocacy Team.

Jefferson then updated the NAB on the USDA's comments about having a NAB retreat this summer. He said that the retreat NAB had last year was a one time retreat and was not inteded to be annual. However, NAB can still plan a face-to-face meeting, but no fudning will come from the USDA. Discussion about a retreat this summer followed, but no decision was made regarding the topic.

Mendenhall then gave an update on the 2008 National Collegiate 4-H Conference. She said that the conference team is currently working on the registration forms, and conference cost is approximately $150. She discussed allowing conference delegates to stay an extra day to ski. NAB suggested that the Sunday following conference would probably be the most convienant day for delegates to attend the ski trip. Mendenhall then said that delegates wishing to stay and ski the Sunday following conference would have to pay an extra $90.

Falkenthall gave a brief update on the Web Team. She said that they had a joint meeting with the Advocacy Team last month; the minutes of the meeting were sent to the NAB list serve.

The next item of discussion was the Strategic Plan. Instead of each group reporting what progess they have made on their specific poritions of the the Strategic Plan, NAB decided to either e-mail or post their accomplishments on the NAB message board. The reports should include what has been done, what needs to be done, what we think we can/cannot accomplish, and the steps that will need to be taken to achieve the goals. Each group working on the Strategic Plan should have a report comleted and submitted by the next (June) NAB meeting.

NAB hen discussed the data base on the national collegiate 4-H website. Forms that need to be copleted include the diversity form, community service form, and club establishment form. Mendenhall has typed a more user-friendly club establishment form and sent it via the NAB list serve for suggestion and comments.

There are also promotional materials available on the website. However, some matierals still need to be worked on. The National 4-H week materials need to be updated and promtional materails for the diversity section of the Strategic Plan need to be made. Members of the National Action Board were also asked to contribute materials or information to Clary for the National Newsletter.

The last item pertaining to the Strategic Plan that was discussed was an award committee. Members of the National Collegiate 4-H body voted on creating an awards committee at the 2006 National Collegiate 4-H Conference. The committee's job would be to create new awards that would promote more invovlement from Collegiate 4-H Clubs. After discussing the idea of creating an awards committee, NAB decided to table discussion to the next meeting.

Edens then moved to adjourn the meeting. Jefferson seconded the motion. Motion passed unanimously. The second meeting of the 2007-2008 National Action Board was adjourned at 10:24 PM CST.

Respectfully,
Amy Schwertner
National Action Board Secretary

April 9, 2007 NAB Meeting

2007-05-01T14:36:00.000-05:00

NAB Meeting
April 9, 2007

Members in Attendance:
Tommy Inglis- Western Region Representative and NAB Chair
Amber Mathisen- Western Region Second Year NAB
Vanessa Cerny- North East Region Second Year NAB
April Mendenhall- Conference Coordinator
Kristie Storms- North Central President
Beth Bray- North Central Second Year NAB
Sarah Edens- Southern Region President
Jessica Falkenthal- Web Team Liaison
Amy Schwertner- Secretary

Members not in Attendance:
Megan Baker- North East Region President
Antoine Jefferson- Southern Region Second Year NAB
Jasmine Honore- Business Manager

Inglis called the first meeting of the 2007-2008 National Action Board was called to order at 9:15 PM CST. The agenda was approved first. No business manager’s report was given due to Honore’s absence, and no secretary’s report was given.

The first item on the agenda was old business. Discussion began over the position of Agriculture Consortium Liaison. The duties of the Ag Consortium Liaison include representing the interests of the Collegiate 4-H Organization at Collegiate Life Knowledge events, relaying messages from the Collegiate Life Knowledge program to the National Action Board, and attending one or two Collegiate Life Knowledge conferences each year. NAB discussed how a candidate would be chosen for the position. Edens then moved to develop an application to send out to the entire Collegiate 4-H body and put applications for the position on the NAB message board, and then select the Liaison through an e-mail vote. Bray seconded the motion. Inglis volunteered to write the application for the position, and NAB decided that a Liaison should be chosenby May 15. Inglis called to question, and the motion passed unanimously.

The Advocacy Team applications and liaison were discussed next. Mathisen moved to accept all advocacy and web team applications that had been submitted to the secretary. Edens seconded the motion. The motion passed unanimously and all web team and advocacy applications were accepted. Applications that were accepted for the Web Team included Jessica Falkenthal; she will remain the Web Team Liaison. Applications that were accepted for the Advocacy Team included April Mendenhall and Christy Clary, Collegiate 4-H member from The Ohio State University. Mendenhall said she would contact Clary in regards to the Advocacy Team Liaison position and to give her more information about the Advocacy Team.

Mendenhall gave an update on the 2008 National Conference. She said that the website is up and running. Applications for workshop will be up shortly and e-mails will start going out through the national list serve. She also mentioned that Wednesday night and Sunday night rooms will be available for members wishing to come early or stay late to snow ski; all information regarding these days will be on the applications. The cost will be approximately $150 per person.

Regional updates were the next item on the agenda. Cerny gave an update on the North East Region. She said that the University of Maryland will be hosting their regional conference. The exact date for the conference has not been set yet, but it will be in September. Edens said that the Alabama Collegiate 4-H club will be hosting the Southern Region conference. The Southern Region conference will most likely be held in Birmingham, Alabama in November. Bray reported that the North Central conference will be hosted by Purdue University in November. Inglis said that the Western Region conference will be held at Lake Tahoe by the Nevada Collegiate 4-H Club. He said that it will be like a college leadership retreat so anyone/club will be able to attend, and then they will have separate activities for the non-collegiate 4-H delegate during their regional business meeting. The Western Region conference will be October 18-21 and the cost will be $150 per person.

Falkenthall then gave the Web Team update. She said that all Collegiate 4-H leadership information and NAB biographies have been updated, as well as anything information pertaining to national conference. She is currently in the process of making all NAB contact information and e-mail addresses work properly, and the message boards are set up. She also announced to the regional representatives that if they would like to set up a website for their region she would be willing to assist.

Discussion on the Strategic Plan was the next item on the agenda. Antoine Jefferson, Southern Region Second Year NAB, has an addition to the “Club of the Year” application so that it includes a diversity section; however, it was not ready to be presented to the national Collegiate 4-H Organization at the 2007 national conference. Honore and Jefferson will continue to work on the goals outline in the Diversity section of the Strategic Plan.
Mendenhall updated the NAB on the Organizational Affairs portion of the Strategic Plan. She that the Collegiate 4-H Organization does have a tax ID#; however, work still needs to be done on getting permanent housing for Collegiate 4-H bills, etc. She said that the permanent housing should be kept with the USDA or the National 4-H Council, not a university. She has contacted the USDA, but there is still a lot of paper work that has to be submitted with the IRS. Mendenhall and Mathisen volunteered to work on this section of the Strategic Plan.
Communication and Member Education was the third section of the Strategic Plan that was discussed. Mendenhall said that the club directory database has not been completed yet, and that the Advocacy Team and Web Team have completed most of the paperwork for this portion of the Plan. NAB agreed that it would be most beneficial if the Advocacy Team and Web Team worked as a group on this section of the Strategic Plan. Inglis said that he will also help.
Cerny updated the NAB on the Partnerships section of the Strategic Plan. She said that this really needs some direction from the NAB. She said that she would contact Kristen Barnhat, 2006-2007 North Central President, about more information on Partnerships. Cerny and Storms will be working on the Partnerships section of the Strategic Plan.
Schwertner gave a brief review on what had been done on the Community Service portion of the Strategic Plan. She said that as of the December 2006 NAB meeting, NAB said that it would best if they looked at grant money for providing funds for the Community Service grant discussed in the Strategic Plan. NAB mentioned that Michael Coughly, Operation Military Kids Service Project of Emphasis coordinator, would be a good individual to help with this portion of the Strategic Plan. Schwertner said he would contact him and send out the Strategic Plan time line created by the 2006-2007 NAB via e-mail. Schwertner, Edens, Bray, and possibly Coughly will work on this portion of the Strategic Plan.

The NAB then discussed when future meetings would be held. A decision was made to vote on Yahoo Groups so that individuals that were not able to attend the April meeting will be able to express when they would like future meetings to be held. Falkenthal said that she would send out the vote through the NAB list serve.

The National Service Projects of Emphasis were discussed next. Information about Operation Military Kids has recently been posted on the National Collegiate 4-H Website. The OMK committee is asking that each club participate in two different activities each year that involve military children.
Falkenthal then gave an update on the Resource Library. She is asking that each club submit two items per year to the resource library. Information to be submitted can include club programs, power points, workshops, ice breakers, etc. These items can be submitted through the message boards.

Under other business, Mendenhall suggested that NAB create an awards committee for club recognition. For example, Mendenhall suggested that NAB create a new award for the most active region, best regional website, etc. The idea is to promote more participation throughout the regions. The idea will be posted on the message boards to revamp the idea and to see what other ideas NAB can come up with.

Edens then moved to adjourn the meeting. Bray seconded the motion. The first meeting of the 2007-2008 National Action Board was adjourned at 10:30 PM CST.

Respectfully Submitted,
Amy Schwertner
NAB Secretary

February 17, 2007

2007-03-02T13:34:00.001-05:00

NATIONAL COLLEGIATE 4-H BUSINESS MEETING

The 2007 National Collegiate 4-H Club Meeting was called to order at 3:49 PM (CNT) on February 17, 2007 by Antoine Jefferson (Southern Region President and National Action Board Chair, Louisiana State University). The meeting was held in the Cypress I Room at the Holiday Inn Select in Baton Rouge, Louisiana.

Amy Schwertner (National Action Board Secretary, Texas Tech University) began the meeting by calling roll. Clubs present and their voting delegates are as follows:

College	Delegate 1	Delegate 2
Alabama Collegiate 4-H	Cody Johnson
California Polytechnic State University	Emily Morris
Colorado State University	A.J. Lambert	Autumn Sheridan
Georgia State Club	Vanessa Bolden	Josh Rogers
Indiana University	Jess Falkenthal
Iowa State University	Kyle Mowrer	Rachel Bethards
Kansas State University	Melinda Tebow	Kylee Grant
Louisiana State University	Jasmine Honore
Montana State University- Billings	Gillette Vaira
Oklahoma State University	Joyce Ambros	Becca Lasich
Oregon State University	Michelle Martin	Chantelle Hennikson
Purdue University	Dustin Potts	Sarah Wickert
Rutgers University	Kristen Tangel
South Dakota State University	Kyle Lessman	Hannah Englin
Texas Tech University	Dusty Winkler	Spencer Schacht
The Ohio State University	Ryan Curtis	Christy Clary
Troy University	Kayce East
University of Minnesota	Samuel Zavory
University of Wyoming	Erin Therriault	Amber Mathisen
University of Arkansas	Ryan See	Krisha Dickson
University of California- Davis	Vanessa Renwick
University of Missouri at Columbia	Mike Razin	Kelly Jo Woodson
University of Nebraska- Lincoln	Bryan Husk	Rebecca Heilman
University of Nevada- Reno	Takela Eaton
University of Wisconsin River Falls	Stephanie Kroseman	Ashley Gerdts

Schwertner then gave the secretary’s report from the 2006 National Business meeting held in Columbus, Ohio. Falkenthal moved to accept the report. A.J. Lambert (Colorado State University) seconded the motion. Motion passed unanimously.

Sarah Leidheiser (Business Manager, The Ohio State University) gave the business managers report. She reviewed the 2006-2007 budget with the delegation. She then discussed the proposed 2007-2008 budget. She explained the consortium travel costs and the leadership grant included in the new budget. Leidheiser then compared the 2006-2007 year’s budget with the 2007-2008 budget for the members attending the meeting. Vanessa Renwick (University of California at Davis) moved to accept the proposed budget. Christy Clary (The Ohio State University) seconded the motion. Motion passed unanimously.

Jessica Falkenthal (Web Team Liaison, Indiana University) and April Mendenhall (Advocacy Team Liaison, Colorado State University) then gave the Web and Advocacy Team Reports. Mendenhall reported achievements made by the advocacy team throughout the past year. She discussed the promotional materials created by the Advocacy Team during the 2006 term. Materials created are as follows: brochures for collegiate club and extension use, booth materials, service project information, Operation Military Kids information, the tri-annual e-newsletters and the hard copy newsletter given at national conference, book marks, business cards, work order forms for collegiate club use, media kits for promotional use during national 4-H week, surveys for national 4-H week, and the Ideas in Motion project. All of this information can be found on the national collegiate 4-H website: http://www.collegiate4h.org/. The information is available for clubs to use. Mendenhall then announced that if anyone was interested in becoming a member for the Advocacy or Web Team there would be an orientation and question session immediately following the national business meeting in the Bayou Levee room of the Holiday Inn Select.

Falkenthal gave the web team report next. She began by introducing the committee members and explained and showed the website to the delegation. Throughout the past year the Web Team has compiled pieces of information about the national organization and placed it all on the national collegiate 4-H website. On the website you can also find a list of all existing Collegiate 4-H clubs, information about how to begin a new club, National Action Board and other committee member’s contact information, service project ideas, Ideas in Motion database, National and Regional leadership and contact information, news and updates from clubs across the nation, national documents, club resources, and message boards. She also announced the popularity of the national website, and told delegates that she was collecting pictures during the conference to post on the website.

The next item of business was an update on the National Service Projects of Emphasis. Falkenthal gave a quick report on the Resource Library. She said that the project’s goal is to share club resources, icebreakers, teambuilding activities, and workshop materials for others to use. It is an online resource library provided by all clubs to share with other clubs. Each club is asked to submit two proposals for the Resource Library within the next year. The first proposal should be submitted by April 1, 2007.

Michael Cooley (Iowa State University) discussed the Operation Military Kids service project with the delegates next. He first gave explained how the project began. Then he said that clubs could find more information and a state contact at operationmilitarykids.org. The goal of the project is to have each club coordinate two events annually for Operation Military Kids. Ideas can be found by contacting theirs state coordinators (contact information is on the OMK website) or visit the national collegiate 4-H website. Another idea that clubs may want to consider when planning an OMK project is to partner with other clubs within the community such as Boys and Girls clubs or the American Legion. He also announced that there is a survey on the national collegiate 4-H website for clubs to fill out after participating in an OMK project. The information will be put into a database so that other clubs can get ideas for future OMK projects. Cooley said that the club that performs the best Operation Military Kids project during the 2007 year will be awarded with free pizza for club meetings for an entire year.

Patrick Voorhies (second year NAB and Co-Conference Coordinator, Louisiana State University) gave a brief report on Agricultural Consortium. He describe that the Consortium was developed by many different clubs such as Collegiate 4-H, Collegiate FFA, etc. to prepare a Collegiate Life Knowledge curriculum. There are two different Collegiate Life Knowledge curriculum trainings provided during the conference for clubs to attend. CD’s are also available for use by clubs; if any club is interested in more information or a copy of the CD contact Voorhies.

Under old business, Shane Sheridan gave a brief update on the Strategic Plan. He explained that eight members of the National Action Board met in Chevy Chase, Maryland at the National 4-H Center last summer to discuss findings of the Task Force. During the weekend, the NAB wrote a 17 page document called the Strategic Plan with five different goal areas. The Strategic Planning Committee reviewed the plan, talked with clubs about it, and reported their findings back to the NAB. Members of the National Action Board and the Strategic Planning Committee then split up and began working on achieving the five goals of the Strategic Plan.

Byron Garrett (USDA Liaison) then updated the delegates of the status of Collegiate 4-H. He explained that the 4-H program had three mission mandates: citizenship, healthy living, and science, engineering, and technology. Garrett then told delegates of several opportunities that are available at the national level for Collegiate 4-H members to participate in. One is to be a Collegiate 4-H Facilitator for the National 4-H Conference. Application deadlines have already passed for this opportunity. Another opportunity available for Collegiate 4-H members to participate in is the National 4-H Curriculum Summit. They will be choosing 12-15 Collegiate 4-H facilitators to travel to the National 4-H Center for a few days during June. Travel will be paid for. If any delegates are interested they should see or contact Garrett for more information. The deadline for this opportunity is May 1.

There was only one item to be discussed under new business. Creation of bylaws and a proposed constitutional amendments document was submitted for a vote by the National Collegiate 4-H Organization. Jasmine Honore (Co-Conference Coordinator, Louisiana State University) moved to accept the bill. AJ Lambert (Colorado State University) seconded the motion. Discussion followed. Sheridan gave a brief description of the amendment: a non-discrimination and strategic planning section were added. Definitions of how the NAB is functioning were transferred into bylaws. Nothing was deleted from the constitution. Sarah Wickert (Purdue University) questioned why disabilities and religions were not included in the non-discrimination section. Falkenthal made a friendly amendment to change the spelling of non-discrimination so that it would be spelt correctly and also to change the non-discrimination statement so that it would follow the USDA description of diversity. Honore then yielded her time Evelynn Rachelle (Southern Region Advisor). Rachelle questioned about the content of the national advisor. Falkenthal made a friendly amendment that to this comment and an amendment to change the way that the Northeast Region is written in the document so that it will follow USDA standards; the amendment was accepted. There were no further questions. The meeting then moved into discussion. One minute per person was allowed for discussion. Vanessa Renwick (University of California- Davis) expressed her concerns about the documents description of waiting two weeks before a vote could be made on any item. Sheridan responded. Falkenthal then made a friendly amendment to remove Article 4, Sections F and G of the bylaws being discussed. Sheridan responded and said that these two sections were added to prevent items from being randomly added to NAB meeting agendas and hasty decisions by NAB voting members being made. Kyle Mowrer (Iowa State University) then yielded his time to Michael Cooley (Iowa State University) for a comment. Jefferson then made a point of information: he explained to the voting delegates that NAB met only once monthly via teleconference and explained that some items came up during the meetings that needed to be voted at that time and could not wait for the two week time period suggested in the current document. Falkenthal then made a friendly amendment to change the 2 week deadline to 72 hours. Sheridan accepted this friendly amendment. Honore called to question. Falkenthal seconded. All voting delegates were in favor of a vote. The results of the vote were;
39 yes

10 no

1 abstention

The bill passed and the new constitution with by-laws will now be the document for governing the National Collegiate 4-H Organization.

Jefferson then made a few closing remarks. He announced that interview for national business manager and secretary would begin 10 minutes following the adjournment of the national business meeting, and new NAB members were encouraged to attend the interviews. He also reminded delegates that if they were interested in the Web or Advocacy Teams, there would be an orientation immediately following the national business meeting.

Patrick Voorhies (Co-Conference Coordinator, Louisiana State University) gave delegates the schedule for the rest of the evening, and reminded delegates that if they wanted to attend the Collegiate-Like Knowledge training there would be a debriefing in the morning at breakfast.

Garret then made a brief comment about the accomplishments and success NAB has made this year.

A.J. Lambert (Colorado State University) then moved to adjourn the meeting. Dusty Winkler (Texas Tech University) seconded the motion. Motion passed unanimously. The 2007 National Business Meeting the National Collegiate 4-H Organization was adjourned at 5:14 PM (CNT).

Respectfully Submitted,

Amy Schwertner

NAB Business Manager

Texas Tech University

February 14, 2007

2007-02-19T09:46:00.000-05:00

NAB Meeting
February 14, 2007

The twelfth meeting of the National Action Board was called to order at 9:36 PM (CNT) on Wednesday, February 14, 2007 in Baton Rouge, Louisiana. Members present were Jasmine Honore (Co-Conference Coordinator), Antoine Jefferson (Southern Region President and NAB Chair), Amy Schwertner (Secretary), Sarah Leidheiser (Business Manager), Kristin Barnhart (North Central Region President), Jessica Falkenthal (Web Team Liaison), April Mendenhall (Advocacy Team Liaison), Amber Mathisen (Western Region President), Shane Sheridan (Western Region Second Year NAB), and in-and-out was Patrick Voorhies (Co-Conference Coordinator and Southern Region Second Year NAB). Schwertner served as proxy for Voorhies when he was not present.

First, Barnhart moved to suspend all parliamentary rules. Voorhies seconded the motion. Motion passed unanimously.

The main item of discussion was the Strategic Planning Committee. The Committee informed the NAB of how they felt this year about their accomplishments with the Strategic Plan as well as their frustrations. Miscommunication concerns were also discussed between the NAB and the SPC.
Discussion then moved toward NAB. Members discussed how the governing body could be evaluated. A checks and balances system was discussed, and if this would be the case, how would it happen. Discussion continued until 11:04 pm (CNT) when Jefferson called for recess.

Jefferson recalled the meeting at 12:30 pm (CNT) on February 15, 2007. Members present at this time include Barnhart, Leidheiser (proxy for Val Krumm, North Central Region second year NAB), Schwertner (proxy for Voorhies, Southern Region second year NAB), Jefferson, Honore, Mathisen, Sheridan, Falkenthal, and Dale Leidheiser (Colorado State University Collegiate 4-H Club Advisor.)

Items of business included the national business meeting and the Strategic Planning Committee.

Leidheiser moved to table Strategic Planning Committee discussion until a decision is made about the national business meeting. Barnhart seconded the motion. Motion passed unanimously.

The national business meeting was then discussed. The results of the discussion follow:
Abstentions do not count; they lower the entire voting number. During discussion, each voting delegate is allotted 1 minute to make a statement or give their opinion on the matter at hand; however, they can yield time to another member of their delegation by saying who they are yielding their time to. For discussion to begin, the delegate must be recognized by the NAB chair. To go into debate, a motion must be made; during debate, each side is allowed to have 3 people represent their opinion. Each person is allowed one minute, which gives each side a total of 3 minutes to debate. Time can only be extended during debate, not discussion. Leidheiser was give the Sargent at Arms position; she will have time cards to indicate when delegates have 15 seconds left, and then will say stop when their one minute is over. Jefferson can then move the motion straight to a vote. However, if time permits, then previous question can be called for. Anyone can call for a point of question at any time. The Web and Advocacy will be allotted 10 minutes total to give their committee reports during the national business meeting.
Leidheiser then moved to accept the discussion and decision made about the national business meeting. Sheridan seconded the motion. The motion passed unanimously.

The Strategic Planning Committee was discussed next. Leidheiser moved to disband the committee. Barnhart seconded. The floor was then open for discussion. The NAB discussed that the Strategic Planning had done their job, were appreciated for their hard work, but were no longer needed. Leidheiser called for a point of question, and Barnhart seconded the motion. Motion passed unanimously. The NAB then voted to disband the Strategic Planning Committee on April 1, 2007. All members voted in favor.

The NAB then decided to use the Strategic Plan, written last summer by member of the National Action Board, as a guideline for future NAB members to strive to achieve. Sheridan said that he would give a report for the Strategic Planning Committee at the national business meeting.

The discussion then moved to the checks and balances system discussed the previous day. The National Action Board unanimously agreed that we are a board of thirteen members and should act as a checks and balances system naturally without creating another committee or document. They also discussed how they could help the new National Action Board members be successful and the second year NAB. An agreement was finally: The second year NAB is beneficial to the success of the new NAB, and no change was made to the structure of the National Action Board.

Leidheiser then moved to adjourn the meeting. Barnhart seconded the motion. All were in favor. The twelfth meeting of the 2006-2007 National Action Board was adjourned at 3:21 pm (CNT).

Respectfully,
Amy Schwertner
NAB Secretary

January 9, 2007

2007-02-08T11:38:00.000-05:00

NAB Meeting Minutes

NAB Members Present: Antoine Jefferson, Southern Region President and NAB Chair Patrick Voorhies, Southern Region Second Year Member Jasmine Honore, Conference Planning Committee Member
Kristin Barnhart, North Central Region President Shane Sheridan, Western Region Second Year Member Amber Mathizen, Western Region NAB Representative Vanessa Cerny, Northeast Region President Amy Schwertner, National Collegiate 4-H Secretary
Jessica Falkenthal, Web Team Liaison April Mendenhall, Advocacy Team Liaison Tommy Inglis, Agricultural Consortium Liaison-Elect Byron Garrett, Liaison from USDA and National 4-H Headquarters Evelyn Rachell, Southern Region and National Collegiate 4-H Advisor
Guest:
Samantha Ephgrave, Conference Planning Committee member NAB Members Not in Attendance: Val Krumm, North Central Region Second Year MemberSarah Leidheiser, National Collegiate 4-H Business Manager The elleventh meeting of the 2006-2007 National Action Board of the National Collegiate 4-H Organization was called to order at 9:05PM CST by Jefferson, NAB Chair. Barnhart moved to accept the agenda, and Sheridan seconded the motion. Motion passed unanimously.

The item on the agenda was comments from Garrett. He announced that the National 4-H Headquarters has identified Entities and Organzations that operate not by charter but rather are national organizations, such as
NAE4-HA and National 4-H Council. Garret said that he would work with the organizational affairs committee to get a MOU for the National 4-H Organziation by the middle of the year. He explained that the committee felt that this was the best home for the National 4-H Organization, and that most likely, this change will change the way individual clubs are chartered; however, this is the next phase of the project, and more will be announced in February.

The next item of business was the secretary’s report. Barnhart moved to accept the minutes from the December NAB meeting as posted to the Blog. Sheridan made a second. Motion passed unanimously.

In absence of the business manager, Jefferson reported that there had a been an error in the book keeping and the NAB account had an increase of $150. This makes the new account balance $2541.18.

Voorhies then announced that Inglis will be attending the Consortium Meeting in February. Inglis said that he has contacted the Consortium committee, but has not heard anything back yet about the agenda for the meeting.

The next item of business was the discussion on the resolutions send by the Western Region. (Find copies of both resolutions at the end of this blog.) The first resolution discussed was the Progress Report. Inglis explained that if passed the resolutions will give future NAB members and 4-H members an idea of what has been accomplished with the Stragetic Plan. Voorhies called for a point of order: the resolutions are not in proper form and therefore can not be considered. He explained that the formating was incorrect, and the current resolutions call for specific actions and statements of support. He then made a motion for the two submitted resolutions to be delegated to the Strategic Planning Committee to be rewritten in proper form. Sheridan moved that the NAB apporve the actions written in the resolutions without calling them “resolutions” so that further action could be taken. Mathizen seconded the motion. Two minutes were then given for discussion. A vote was then taken for everything written in the resolutions to be put into action. The votes are as follow:

Barnhart- no
Cerney (2 votes)- abstain
Mathizen- yes
Voorhies- no
Sheridan- yes
Honore- abstain
Jefferson (with the deciding vote)- yes

The motion passed and the “resolutions” from the Progress Report be put into action.

The second resolution, Strategic Plan Implementation Strategy Development, was discussed next. Mathizen motioned to move this resolution into action as well. Sheridan seconded. Discussion followed. During the discussion time period, Voorhies said that a timeline for the Strategic Plan already includes what the resolution calls for. Sheridan explained that this resolution called for specific steps such as a map rather than dates like the time line. Inglis then suggested that implemetnation be presented at the national conference. A vote was then taken to accept the second set of resolutions. The votes are as follow:

Barnhart- no
Cerny (2 votes)- no
Mathizen- yes
Voorhies- no
Sheridan- yes
Honore- yes
The motion failed and the second resolution submitted was not accepted.

The next item of business was discussion about National Committees. Falkenthal suggested that NAB add additional national committees for different parts of the Strategic Plan so that more members can be invovled; involvement would give members a stronger sense of ownership. She said that two committees were discussed at last years conferences: 1) to putt the constitution into bilaws, and 2) to develop a recognition committee. No further discussion was taken on this matter.

Progress on the Strategic Plan was next on the agenda. Jefferson spoke for the diversity goal. He siad that nothing new has happened yet, but there may be an amendment presented at the National Conference to have a national diversity club of the year added to the awards presented at conference. Shereidan discussed progress on organziational affairs. He explained that the division statement is just for the national organization and not for individual clubs. He also said that it the dates presented in the timeline of the Strategic Plan will have to be updated, because it does not give enough time for paperwork. The national charter will finished when the name and emblem for the National Organization is discussed with Garrett, liability insurance is for the national conference can be discussed after it has been discussed with the National Conference Planning Committee, and club establishments and guidelines will be discussed when the name and emblem is discussed with the USDA. Definigh the responsibility of the NAB, liaisons, and advisors, will be worked on after the national conference. Voorhies updates NAB on the progess of Communication and Member Education; he said that the club database is currently being worked on. Since the last meeting, there has not been any further progress made on the Partnerships or Community Service sections of the Strategic Plan.

Voorhies then commented on the 2007 National Conference. He said that to date there were 118 conference attendees; there would be NO free copying at the hotel, and anything information wanted in the packets needs to be sent to the conference planning committee ahead of time. He also discussed insurance. The conference planning committee has taken out a personal injuries liability policy through the extension service. It will pay up to $1000, and it is good throughout the entire conference. NAB meeting times were also discussed; Voorhies sent all members of NAB a schedule via e-mail.

Barnhart then made a motion to extend the meeting time by 5 minutes. Sheridan seconded the motion. Motion passed unanimously.

Mendenhall updated the NAB on the Advocacy Team. She said that the newsletter is currently being worked on, and articles are needed for the hardcopy newsletter at conference. They are also working on extension brochures, compiling surveys from National 4-H Weeks, revamping the Advocacy Team application, and working with the Web Team to develop a general format for the application.

Falkenthal gave the Web Team update. She mentioned that they are currently updateing the organizations website, and she announced that there had been a lot of traffic on the website and message boards.

Rachell then announced that she would resigning as the Collegiate 4-H Advisor, due to personal and work conflicts, at the end of the 2007 National Conference.

Other concerns that were brought up was how will the Strategic Planning Committee exist next year: will the committee be chosen through application, selection, ect. NAB called for suggestions from the current Strategic Planning Committee as to what they would like to see happen. Voorhies then moved to refer the issue to the Strategic Planning Committee. Honore seconded. The motion passed unanimously. Jefferson said that he would contact the Strategic Planning Committee and let them know the NAB’s decision.

Mathizen then motioned to adjourn the meeting. Honore seconded the motion. The elleventh meeting of the National Action Board was adjourned at 10:26 PM (CST).

Respectfully,

Amy Schwertner
National Action Board Secretary

Resolution 1:
Presented at the National Collegiate 4-H Organization National Action Board Meeting 12/??/06.

Authored by: Tommy Inglis
Endorsed by: Western Region Collegiate 4-H
Introduced by: Shane Sheridan, Amber Mathizen

Strategic Plan Current Progress Reports

Progress reports should be drafted and submitted to the national body by each of the current National Action Board Representatives on the current progress of the strategic plan. Individually each member can document their work on the implementation of the strategic plan, provide any information that has been acquired, and provide any additional guidance on what needs to happen next. Once the initial progress reports have been submitted monthly updates should continue even if no current progress has been made.

Whereas, little or no information has been provided outside of NAB meetings on the current progress of the plan;

Whereas, with only three returning NAB members in 2007 a lack of information regarding the strategic plan will be available;

Whereas, regions can’t monitor the progress of their regional representatives and offer resources;

Whereas, it will provide a foundation for future collegiate 4-H members to review and build upon so the strategic plan can be completed effectively;

National Action Board, The Western Region Collegiate 4-H body would like to see progress reports submitted by each of the current NAB. This will enable an accurate description of the current progress of the strategic plan to be obtained and presented to the national body. Further with only three returning NAB members in 2007 an information deficit will occur. Finally for the success of the strategic plan a foundation of current progress must be established. Then following the initial report monthly reports shall be submitted until the completion of the strategic plan.

Therefore it be resolved that the National Action Board will produce individual progress reports on their activity regarding the strategic plan. The monthly reports should contain any information that is not available on www.collegiate4h.org, a timeline of what has been completed, and recommendations for the future success of the Strategic Plan. Followed by monthly progress reports with the same information that comprised the initial reports included;
Therefore it finally be resolved that copies of this resolution along with NAB Progress Reports will be sent to each regional and national list serve and made available on www.collegiate4h.org

Resolution 2:
Presented at the National Collegiate 4-H Organization National Action Board Meeting 12/??/06.

Authored by: Tommy Inglis
Endorsed by: Western Region Collegiate 4-H
Introduced by: Shane Sheridan, Amber Mathizen

Strategic Plan Implementation Strategy Development

A strategy should be developed and implemented by The NAB for the current and future implementation of the collegiate 4-H national strategic plan.

Whereas, currently there is no way to track the progress of the implementation of the strategic plan;

Whereas, an outline of implementation and suggested strategies could accompany the strategic plan to promote future success;

Whereas, areas can be identified that may require additional resources that are currently behind the schedule contained in the strategic plan;

Whereas, opportunities for participation from the national body can be requested;

Whereas, the strategic plan is currently incomplete when addressing the implementation of the plan itself;

National Action Board, The Western Region Collegiate 4-H body would like to see a strategy developed for the implementation of the Strategic Plan. It will provide information to future NAB about the progress of the Strategic Plan, and will allow the strategic plan to come to its completion. An implementation strategy would provide tracking and the ability to monitor areas that have fallen behind and resources will not be wasted on areas that have been completed. Areas that have been identified as needing extra resources can be extended to committees, other NAB members, or national body members.

Therefore it is resolved that NAB will develop a strategy for the implementation of the strategic plan. Addressing when all aspects of the plan should be completed, a list of priorities, and who will be responsible for each of the various sections. This will be made available to the national body via www.collegiate4h.org . An implementation strategy should be completed 1 month prior to the 2007 National Conference so duties can be assigned while a majority of the national body is present.

Therefore it will be finally resolved that copies of this resolution will be sent to all NAB members, Committee’s, and made available for anyone involved in the Collegiate 4-H Organization to view.

December 12, 2006 NAB MEETING MINUTES

2006-12-19T14:31:00.000-05:00

NAB Meeting
December Minutes

NAB Members Present:
Antoine Jefferson, Southern Region President and NAB Chair
Patrick Voorhies, Southern Region Second Year Member
Samantha Ephgrave, proxy for Jasmine Honore- Conference Planning Committee member
Kristin Barnhart, North Central Region President
Val Krumm, North Central Region Second Year Member
Shane Sheridan, Western Region Second Year Member
Amber Mathisen, Western Region NAB Representative
Vanessa Cerny, Northeast Region President
Sarah Leidheiser, National Collegiate 4-H Business Manager
Jessica Falkenthal, Web Team Liaison and meeting secretary
April Mendenhall, Advocacy Team Liaison
Tommy Inglis, Agricultural Consortium Liaison-Elect
Byron Garrett, Liaison from USDA and National 4-H Headquarters
Evelyn Rachell, Southern Region and National Collegiate 4-H Advisor
Guest:
Vanessa Renwick, UC Davis

NAB Members Not in Attendance:
Jasmine Honore, Conference Planning Committee Member
Amy Schwertner, National Collegiate 4-H Secretary

The tenth meeting of the 2006-2007 National Action Board of the National Collegiate 4-H Organization was called to order at 9:06PM CST by Jefferson, NAB Chair. It was moved and seconded to accept the minutes as posted on the NAB blog.
The motion passed unanimously. Due to Schwertner's absence, Falkenthal was appointed to serve as the secretary for the meeting.

Leidheiser reported that Mendenhall had been reimbursed for the National Collegiate 4-H banner and postage which came to $118.20. This leaves the organization with a total balance of $2391.18

After discussion about the resignation of Justin Bolte, Ephgrave motioned to accept his resignation. The motion was seconded and passed unanimously. Val Krumm has been appointed by Bolte to serve as the North Central Region's Second Year Member.

Voorhies moved to accept agenda of the day. Mathisen seconded and the motion passed unanimously.

The Consortium of Collegiate Agricultural Organizations report was given by Voorhies. He reported that the executive board of the Consortium had met recently and decided that they will pay for Collegiate 4-H's liaison to attend their next meeting in February. The meeting is the week before the National Collegiate 4-H Conference. Voorhies reported that he would not be in attendance, so the Liaison-Elect should attend.

Next came the reports on the goals of the Strategic Plan.

Jefferson gave the Diversity Goal report. They had been working on an amendment to change the club of the year award to include a diversity component. Personally he had been speaking with people at Southern University about starting a Collegiate 4-H club. This school is Louisiana's 1890 Land Grant Institution.

Sheridan reported for the Organizational Affairs Goal. He had been working with Dale Leidheiser, Colorado State University Collegiate 4-H Advisor, to apply for an Employee Identification Number (EIN). Upon completion they plan to work on the 501 c3 application.

Voorhies reported for the Communication and Member Education Goal. Mathisen might join him on working on this. They have been working on alot of things individually. Voorhies has personally been working on the creation of the online club directory, which he says should be available by the first of the new year.

Barnhart reported for the Partnership Goal. She said that NAE4-HA had been meeting in Ohio, but she wanted to wait until she sees where the organization is going. She would like NAB to come together with a united front after they have solidified what we want from the opportunity.

Krumm Reported for the Community Service Goal. She has been working with Schwertner on several things. Specifically a list of sites that give grants to clubs, which she e-mailed to the NAB listserv towards the end of November.
She suggests that the organization set aside $500 for grants for clubs to do service projects. They are in the process of developing a budget for this idea. Her idea would allow up to $250 per club project. There would be rolling applications. NAB would decide on the amount they would receive (if full, partial, or not at all). She hopes that it will be appropriated in next year's budget and suggests that the national body vote on its inclusion in the budget. There was discussion as to whether the NAB members responsible for that Goal would be trying to secure outside funding for this.
Garrett mentioned that the National Collegiate 4-H may be positioned to apply for corporate funding or large-scale grants when the organization is more structured. It will help when it is known the tract of the organization's success. National 4-H Council might be willing to work with the organization about considering funding. The organization will need to know what the demonstrated outcomes were going to be of the service project such as the number of people and hours involved. There would also need to be documentation and how the organization plans to deliver the service would need to be addressed.
It was asked if the funding would come out of the organization's budget, as there may not be room in the budget due to the cost of liability insurance.
Due to time Jefferson proposed a separate phone conference be formed to discuss the community service goal that would involve anyone interested.

The National Collegiate 4-H Conference update was given by Ephgrave. Paper registration is available to download from the conference website. Online web registration should be available within next 2 weeks. It may not be available prior to the December 20th Early Registration Deadline. Conference registrations need to be postmarked by December 20th to avoid paying the late fee. Workshops have been arranged and will be chosen by delegates during registration. They have recently been working on the Career and Grad School Fair. The committee will be asking clubs what majors will be represented in their delegations, so that they can plan accordingly. The committee will be asking NAB Representatives to consult with their regions and clubs to help in this effort.
In addition, the community service project is being confirmed and their speakers have confirmed.

Mendenhall reported that the Advocacy Team has been working on the next electronic newsletter that will come out in January. They will be advertising deadlines for the hard copy newsletter that will come out during the National Collegiate 4-H Conference.
The Advocacy Team would like to ask NAB to start working on gathering information for the next edition of the National newsletter. They are looking for any NAB specific updates, committee reports, regional updates, and information on the conference. The focus of this newsletter will be on the 2007 conference, so any information that NAB would like included would be welcome. They are also starting to look for articles for the hardcopy version of the national newsletter. The sooner they begin receiving articles the better.

Falkenthal gave the Web Team report. The web hosting service for Collegiate4h.org expires on January 27th. she asked for a motion. Voorhies moved to allot $119.40 from the Web Team's pre-approved budget to go towards web hosting for the 2007-January 2008 year. The motion passed unanimously. Falkenthal reported that the site had been receiving more than 3600 visits per month, which was more than several of the national 4-H websites receive. She is working with Krumm on the creation of a Frequently Asked Questions about Collegiate 4-H page. While there had been some activity on the message boards recently, she'd still like NAB members to seek an active role in participating on the message boards to encourage collaboration between regions and clubs and sharing of ideas and methods.

Krumm gave the report for the Operation Military National Service Project of Emphasis. The planning committee from Iowa State will be meeting early next semester to discuss the project. The chair will be more available next semester. Krumm would appreciate more suggestions for the project being submitted online on the Collegiate 4-H message boards. Ephgrave mentioned that another state will be doing an OMK workshop during the National Collegiate 4-H Conference and perhaps ISU could work with them.

Falkenthal gave the report for the National Service Project of Emphasis: Resource Library for the 4-H Community. She mentioned that the report is the same as the last meeting, but due to the end of finals, there will be alot more time work on the database development and corresponding webpages for the next few weeks. Her hope is that it will be completed by the first of the new year, so that she can begin promotion to clubs and have it featured in the pre-conference electronic newsletter.

Regional Reports

Mathisen reported for the Western Region. She is now the NAB representative for the region as Renwick is no longer in that position. The region is working on planning for next year's national conference & their regional conference in Nevada.

Jefferson reported that the Southern Region's conference was held this month in Ferndale, Arkansas. Five schools were represented and the strategic plan report went over very well with lots of enthusiasm and some feedback. The delegates participated in a ropes course and regional bonding.

Barnhart reported for the North Central Region. She said that there were no problems in the region. Several clubs are planning a mutual bus trip to Louisiana for nationals. Jefferson mentioned that some schools from the Southern Region would like to join their bus route.

Cerny reported for the Northeast Region. She had contacted schools on their regional listserv about the national conference and will pass on information requesting the majors of the delegates from her region and the upcoming committee application deadlines. She has not been receiving any responses back from members of her region in regards to her communications.

Krum reported that she had received a new job position and will not be attending the national conference.

Garrett reported that National 4-H Headquarters will soon be seeking applications for Collegiate 4-H members to facilitate roundtable discussions during the National 4-H Conference held March 24-29th. For the past 3 years Collegiate 4-H members from West Virginia and Ohio State have served as facilitators at this event, but they are changing the process of recruitment for these positions to expand the opportunity. Garrett Will give NAB members more information to share with their constituents in the next few weeks. At the latest this will be early January. The conference will need 15-20 Collegiate 4-H members who have an interest, the passion, and experience in facilitation. Travel expenses will be covered.
Collegiate 4-H members will need a letter from their state 4-H leader or adviser on campus noting that they will be an acceptable facilitator for 4-H topics. (not just about Collegiate 4-H)

Garrett would also like to remind NAB members that they are in a national position and they are being held to higher standards than other Collegiate 4-H members. They should be conscious of decisions and actions they take using the 4-H name and emblem and others which might reflect on the organization.

It was then moved by Voorhies and seconded by Ephgrave to go into executive session to discuss personnel issues.

Voting:
In Favor:
Voorhies
Ephgrave
Barnhart
Cerny- 2 votes

Against:
Krumm
Sheridan
Mathisen

By a vote of 4-3, the NAB meeting moved into executive session. After much discussion about who was to be included in the session Patrick moved adjourn the regular session of the meeting.

Those present during the executive session were:
Antoine Jefferson
Patrick Voorhies
Samantha Ephgrave
Amber Mathisen
Shane Sheridan
Kristin Barnhart
Val Krumm
Vanessa Cerny
Jessica Falkenthal
Byron Garrett
Evelyn Rachell

The executive session of NAB was adjourned at 10:37PM CST.

Respectfully Submitted,
Jessica Falkenthal